Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with ProCon Professional Construction Service, Inc. for the removal and replacement of concrete at multiple parks and community centers.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start during the current construction season in order to be completed before the ground freezes.
Fiscal Impact:
$83,956.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on May 1, 2015 and received by the Recreation and Parks Department on May 27, 2015. Bids were received from the following companies:
Status Amount
ProCon (MAJ) $75,956
Tyevco (MAJ) $92,688
Builderscape (MAJ) $119,750
General Maint. (MAJ) $124,020
After reviewing the proposals that were submitted, it was determined that ProCon Professional Construction Services, Inc was the lowest and most responsive bidder.
ProCon Professional Construction Services, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
ProCon Professional Construction Services, Inc.
2530 Kingston Pike, Circleville, OH 43113
Dave Dumm 740-474-5455
CC#31-1701026
Exp Date: 5/12/16
Columbus Employees: 5+
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with ProCon Professional Construction Service, Inc. for the Concrete Improvements 2015 project; to authorize the City Auditor to transfer $499,406.64 within the Recreation and Parks Voted Bond Fund; to amend the 2015 Capital Improvement Budget; to authorize the expenditure of $75,956.00 with a contingency of $8,000.00 for a total of $83,956.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($83,956.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on May 27, 2015 for the Concrete Improvements 2015 project and will be awarded to ProCon Professional Services on the basis of lowest and best responsive bidder; and
WHEREAS, funds are being moved to alternate projects within the Recreation and Parks Voted Bond Fund to establish correct funding locations for this project; and
WHEREAS, the 2015 Capital Improvement Budget will be amended to reflect the fund transfer from projects within the Recreation and Parks Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start during the current construction season in order to be completed before the ground freezes; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $499,406.64 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
440006-100000 (UIRF Expenditures) 643056 6621 $53,209.00
440006-100122 (Planning Area 22 UIRF Improvements) 726122 6621 $19,700.00
510011-100000 (Swimming Facilities) 644658 6621 $42,413.75
510011-100013 (Dodge Pool Replacement) 721113 6621 $11,452.95
510017-100000 (Park Improvements - General) 721700 6621 $39,517.31
510017-100003 (Hard Surface & Tennis Improvements) 721703 6621 $795.00
510017-100064 (Berliner Park Improvements) 721764 6621 $34,287.50
510017-100100 (Clinton Como Park Improvements) 717100 6621 $1,900.00
510017-100119 (Cremeans Park Improvements) 717119 6621 $17,200.00
510017-100191 (Heer Park Improvements) 717191 6621 $9,650.00
510017-100238 (Lincoln Park Improvements) 717238 6621 $25,813.70
510017-100263 (McKinley Park Improvements) 717263 6621 $8,380.73
510017-100361 (Southeast Lions Park Improvements) 717361 6621 $3,486.50
510017-100444 (Woodbridge Green Park Improvements) 717444 6621 $1,900.00
510035-100000 (Facility Renovations - Misc.) 702035 6621 $98,371.00
510035-100017 (Far East Center Improvements) 723517 6621 $7,067.00
510035-100072 (Big Run Athletic Complex) 723572 6621 $45,261.00
510035-100080 (Blackburn Recreation Center) 723580 6621 $3,198.50
510035-100083 (Brentnell Recreation Center) 723583 6621 $6,441.97
510035-100086 (Carriage Place Recreation Center) 735086 6621 $7,066.00
510035-100151 (Indian Village Lodge Improvements) 735151 6621 $28,243.00
510035-100229 (Thompson Recreation Center) 735229 6621 $15,277.77
510316-100022 (Greenways - Scioto Trail) 731622 6621 $3,267.82
510316-100107 (Far West Bikeway Improvements) 716107 6621 $15,506.14
TO:
Project OCA Code Object Level 3 Amount
510017-100002 (Hard Surface Improvements) 721702 6621 $80,726.00
510035-100263 (Hard Rd. Maintenance Building) 721120 6621 $180,000.00
510039-100001 (Street Trees) 723901 6621 $167,194.58
510040-100001 (Maintenance Equipment) 724001 6621 $9,212.77
510316-100115 (Planning Area 15 Greenways Improvements) 716115 6621 $62,273.29
SECTION 2. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as indicated on the attached document (1694-2015.xlsx) in order to provide sufficient budget authority for this and future legislation.
SECTION 3. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with ProCon Professional Construction Service, Inc. for the Concrete Improvements 2015 project.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the expenditure of $83,956.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510017-100002 (Hard Surface Improvements) 721702 6621 $80,726.00
510429-100004 (Golf Hard Surface Improvements) 752904 6621 $3,230.00
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 8. That for the reasons stated in the Preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.