Explanation
BACKGROUND: This legislation is for the option to establish a UTC contract for Aftermarket Truck Parts for the Division of Fleet Management, the primary user. This contract will provide for the purchase of repair parts for trucks and equipment. The term of the proposed option contracts would be approximately two years, expiring October 31, 2017, with the option to renew for two additional one (1) year periods. The Purchasing Office opened formal bids on May 28, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation No. SA005874). Two hundred twelve (212) bids were solicited: (M1A-1, F1-3, MBR-2). Four (4) bids were received. The eight different items (categories) of the bid represent eight different manufacturers of aftermarket truck parts. Review of the bids resulted in one award to the overall low bidder in all categories.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Skinner Diesel Service, Inc. MAJ/CC#31-1132462 expires 10/14/2015 All items $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contracts is budgeted in the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and M...
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