Explanation
BACKGROUND: This legislation is for the option to establish UTC contracts for Aftermarket Fire Equipment Parts for the Division of Fleet Management, the primary user. These contracts will provide for the purchase of Aftermarket Fire Equipment Parts for vehicles, trucks and equipment. The term of the proposed option contracts would be approximately two years, expiring July 30, 2017, with the option to renew for two additional one (1) year periods. The Purchasing Office opened formal bids on May 21, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation No. SA005849). Two hundred forty-six (246) bids were solicited: ( F1-4, MBR-2, M1A-1). Two (2) bids were received. The ten different items (categories) of the bids are for various fire equipment parts from different manufacturers. Review of the bids resulted in two awards.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Vogelpohl Fire Equipment, Inc.MAJ/CC# 61-1166058 expires 6/1/2017 Item 1-9, $1.00
Advantech Service & Parts, LLC MAJ/CC#20-2190846 expires 6/16/2017, Item# 10 $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Fleet Management, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the General Fund. City Agencies will be required to obtain approval to expend from their own appropriati...
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