Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the ADA Ramp Projects - Citywide Curb Ramps 2015 project and to provide payment for construction administration and inspection services.
The ADA Ramp Projects - Citywide Curb Ramps 2015 project consists of building approximately 308 ADA curb ramps at various locations in the City of Columbus. These are high priority ramps based on 311 Service Requests received.
The estimated Notice to Proceed date is August 13, 2015. The project was let by the Office of Support Services through Vendor Services and Bid Express. The anticipated completion date is October 31, 2015. Four bids were received on June 23, 2015, (four majority) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Decker Construction Company $620,414.38 Columbus, OH Majority
G&G Cement Contractors $661,534.27 Columbus, OH Majority
Strawser Paving Company Inc. $736,363.77 Columbus, OH Majority
Columbus Asphalt Paving Inc. $992,014.97 Gahanna, OH Majority
Award is to be made to Decker Construction Company as the lowest, responsive, responsible and best bidder. The contract amount will be $620,414.38. The inspection amount will be $93,062.00. The total legislated amount is $713,476.38.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
Pre-Qualification Status
Decker Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Company is 31-0983557 and expires 12/9/15.
3. FISCAL IMPACT
Funding for this project is available within the Streets and Highways Bonds Fund. An amendment to the 2015 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding to prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Street and Highway G.O. Bond Fund; to authorize the Director of Public Service to enter into contract with Decker Construction Company, and to provide for the payment of construction administration and inspection services in connection with the ADA Ramp Projects - Citywide Curb Ramps 2015 project; to authorize the expenditure of up to $713,476.38 from the Streets and Highways Bonds Fund; and to declare an emergency. ($713,476.38)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the ADA Ramp Projects - Citywide Curb Ramps 2015 project; and
WHEREAS, this project consists of building approximately 308 ADA curb ramps at various locations in the City of Columbus; these are high priority ramps based on 311 Service Requests received; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, Decker Construction Company will be awarded the contract for the ADA Ramp Projects - Citywide Curb Ramps 2015 project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the improved intersections planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
704 / 590910-100002 / SciTec OSU Research Park Envir. (Voted Carryover) / $3,165,001.00 / ($713,477.00) / $2,451,524.00
704 / 530087-100017 / Clintonville (Voted Carryover) / $99,037.00 / $39,133.00 / $138,170.00
704 / 530087-100020 / Near North - University (Voted Carryover) / $11,131.00 / $326,539.00 / $337,670.00
704 / 530087-100024 / Greenlawn-Frank Road (Voted Carryover) / $0.00 / $28,912.00 / $28,912.00
704 / 530087-100029 / Near South (Voted Carryover) / $258,215.00 / $165,486.00 / $423,701.00
704 / 530087-100032 / Westland (Voted Carryover) / $0.00 / $97,006.00 / $97,006.00
704 / 530087-100035 / Citywide (Voted Carryover) / $62,381.00 / $56,401.00 / $118,782.00
SECTION 2. That the City Auditor is hereby authorized and directed to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590910-100002 / SciTec OSU Research Park Envir. / 06-6600 / 749102 / $713,476.38
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530087-100017 / Clintonville / 06-6600 / 750104 / $39,132.25
704 / 530087-100020 / Near North - University / 06-6600 / 750112 / $326,538.84
704 / 530087-100024 / Greenlawn-Frank Road / 06-6600 / 748724 / $28,911.76
704 / 530087-100029 / Near South / 06-6600 / 750117 / $165,486.35
704 / 530087-100032 / Westland / 06-6600 / 748732 / $97,005.87
704 / 530087-100035 / Citywide / 06-6600 / 750103 / $56,401.31
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio 43204, for the construction of the ADA Ramp Projects - Citywide Curb Ramps 2015 project in the amount of $620,414.38, or so much thereof as may be needed, in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $93,062.00.
SECTION 4. That the expenditure of $713,476.38 is hereby authorized for the above described purchase as follows:
Construction: $620,414.38
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530087-100017 / Clintonville / 06-6631 / 750104 / $33,590.25
704 / 530087-100020 / Near North - University / 06-6631 / 750112 / $280,290.84
704 / 530087-100024 / Greenlawn-Frank Road / 06-6631 / 748724 / $24,816.76
704 / 530087-100029 / Near South / 06-6631 / 750117 / $142,048.35
704 / 530087-100032 / Westland / 06-6631 / 748732 / $83,266.87
704 / 530087-100035 / Citywide / 06-6631 / 750103 / $56,401.31
Inspection: $93,062.00
Fund / Project / Project Name / O.L. 01 03 Codes / OCA / Amount
704 / 530087-100017 / Clintonville / 06-6687 / 750104 / $5,542.00
704 / 530087-100020 / Near North - University / 06-6687 / 750112 / $46,248.00
704 / 530087-100024 / Greenlawn-Frank Road / 06-6687 / 748724 / $4,095.00
704 / 530087-100029 / Near South / 06-6687 / 750117 / $23,438.00
704 / 530087-100032 / Westland / 06-6687 / 748732 / $13,739.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approvals.