Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with the Columbus Engineering Consultants for the Meeklynn Drive Sanitary Sewer Project for the Division of Sewerage and Drainage. The City desires to provide new sanitary sewer service to a defined residential area that is currently served by on-lot home septic tank systems (HSTS). This project will investigate, design, and prepare construction drawings to extend existing sanitary sewers and provide a new residential sanitary service tap for 20 existing homes which are served by HSTS systems along Meeklynn Drive. The City has performed inspection of the existing storm sewers in the area and has found evidence of sanitary discharge within the storm system. This project is located along Meeklynn Drive between Linworth Road and Olentangy River Road. The City wishes to utilize existing easements and/or existing road right of way for the new sanitary sewer(s) to minimize time to construction. The selected consultant will need to coordinate the proposed sanitary sewer extensions with the consultant that designed storm sewers for this same area under CC-15573. Final construction plans for this storm improvement project were placed on hold due to the current sanitary problems.
PROJECT TIMELINE: The entire scope of work for CIP 650890 shall be completed within twelve months (with the exception of Tasks A3, A8, and A10.11 as indicated in Appendix A - Time Schedule following the Notice to Proceed. This time frame shall also include the following:
- 2 weeks for City review of letter report
- 1 month for City review of Draft (50%) Construction Plans
- 1.5 months for City Departmental review of Draft Final Construction Plans
- 1.5 months for City Departmental (compliance) review of Final Construction Plans
PROCUREMENT INFORMATION: Department of Public Utilities advertised a Request for Proposals (RFP) for this project in the City Bulletin in accordance with the overall provisions of Section 329 of Columbus City Codes. The City used a hybrid RFP process. The RFP's were received on July 25, 2014. Eleven (11) firms submitted detailed proposals for this project to the Director of Public Utilities. The following companies submitted bids:
Company Name _CCCN_ Expiration City/State Status
Ribway Engineering 31-1406579 5/12/2016 Columbus, Ohio MBE
Columbus Engineers Consultants 31-0716498 6/2/2017 Columbus, Ohio MAJ
CT Consultants 34-0792089 Mentor, Ohio MAJ
GPD 34-1833912 Columbus, Ohio MAJ
DLZ 31-1268980 1/29/2017 Columbus, Ohio ASN
ADR & Associates 31-1499809 Columbus, Ohio MAJ
Strand 39-1020418 10/9/2015 Madison, WI MAJ
Resource International 31-0669793 5/20/2016 Columbus, Ohio FBE
American Structurepoint 35-1127317 10/4/2015 Columbus, Ohio MAJ
Orchard, Hiltz & McCliment 38-1691323 4/2/2016 Columbus, Ohio MAJ
INC. (OHM) Advisors
Dynotec 31-1319961 2/5/2017 Columbus, Ohio MBE
The Offerors were ranked using criteria specified in the City Code and as stated in the RFP. The Columbus Engineering Consultants were awarded the agreement.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
Contract Compliance No.: 31-0716498 | MAJ | Exp. 06/02/2017
Emergency Designation: Emergency designation is not requested.
ECONOMIC IMPACT: This project will construct sanitary sewers to replace failing HSTS systems along Meeklynn Drive. The City has performed inspection of the storm sewers and found evidence of sanitary discharge within our MS4 permit area.
FISCAL IMPACT: This ordinance authorizes the appropriation and transfer of funds from the Sanitary Sewer Reserve Fund to the Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 664; to authorize the expenditure of $289,361.30 from the G.O. Bond Fund, Fund 664 and to amend the 2015 Capital Improvement Budget to establish sufficient budget authority for this ordinance. Monies for this contract from the Sanitary Sewer Reserve Fund will be provided from a future Bond Sale via the transfer detailed in this ordinance.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with the Columbus Engineering Consultants for the Meeklynn Drive Sanitary Sewer Project; to authorize the appropriation and transfer of funds from the Sanitary Sewer Reserve Fund to the Sanitary Sewer General Obligation (G.O.) Bond Fund; to authorize the expenditure of $289,361.30 from the Sanitary Sewer General Obligation (G.O.) Bond Fund; and to amend the 2015 Capital Improvements Budget. ($289,361.30)
Body
WHEREAS, The City desires to provide new sanitary sewer service to a defined residential area that is currently served by on-lot home septic tank systems (HSTS); and
WHEREAS, this project will investigate, design, and prepare construction drawings to extend existing sanitary sewers and provide a new residential sanitary service tap for 20 existing homes which are served by HSTS systems along Meeklynn Drive; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds from the Sanitary Sewer Reserve Fund to the Sanitary Sewer General Obligation (G.O.) Bond Fund
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary Sewer System GO Bond Fund, Fund 664; and
WHEREAS, it is necessary to amend the 2015 Capital Improvements Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditures; and
WHEREAS, it is necessary to transfer funds from the Sanitary Sewer Reserve Fund in the amount $289,361.30 for this project; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Sanitary Reserve Fund; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the project described in this ordinance (the "Project"); and
WHEREAS, this legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with the Columbus Engineering Consultants for the Meeklynn Drive Sanitary Sewer Project, at the earliest practicable date; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a professional engineering services agreement with the Columbus Engineering Consultants, 870 Michigan Ave., Columbus, Ohio 43215for the Meeklynn Drive Sanitary Sewer Project in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That from the unappropriated monies in the Sanitary Sewer Reserve Fund No. 654, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2015, the sum of $289,361.30 is hereby appropriated to the Division of Sewerage and Drainage: Division 60-05 | OCA Code 655225 | Object Level One 10 | Object Level Three 5502.
SECTION 3. That the City Auditor is hereby authorized to transfer and appropriate a total $289,361.30 from the Sanitary Sewer Reserve Fund to the Sanitary Sewer Bond Fund, Fund 664, into the Meeklynn Drive Sanitary Sewer Project, 650890-100000, at such time as deemed necessary by the Auditor, or so much thereof as may be necessary in the following manner: Division 60-05 | OCA Code 664890 | Object Level 06 | Object Level Three 6676
SECTION 4. That the 2015 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650259-100002 | JPWWTP Corrosion Prevention and Protection | $200,000 | $10,639 | (-$189,362)
Move Authority to Match Cash
650890-100000 | Meeklynn Drive Sanitary Sewer Project | $100,000 | $289,362 | (+$189,362)
SECTION 5. That the Director of Public Utilities be and hereby is authorized to expend up to $289,361.30 for the Jackson Pike Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems Project in the following manner for the Div. 60-05 | Obj. Lvl 3 6676:
650890-100000 | Meeklynn Drive Sanitary Sewer Project | 664890 | $289,361.30
SECTION 6. That the said firm, Columbus Engineering Consultants, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 7. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sanitary Sewer Reserve Fund the amount transferred above (Section 3), and said funds are hereby deemed appropriated for such purposes.
SECTION 11. That the City intends that this Ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $289,361.30 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse Sanitary/Sewer Reserve Fund 654, which is the fund from which the advance for costs of the Project will be made.
SECTION 12. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.