Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with ESEC Corporation, dba Columbus Peterbilt for the purchase of two (2) CNG Combination Sewer Cleaning Machines for the Division of Sewerage and Drainage. The CNG Combination Sewer Cleaning Machines will be used at the Sewer Maintenance Operations Center for maintaining and cleaning manholes and sewer lines throughout the city. The equipment replaces BT-21640 and BT-21700 and this purchase has been approved by Fleet Management.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 (Solicitation SA005737). Sixty-nine (69) vendors (65 MAJ/4 MBR) were solicited and two (2) bids (2 MAJ) were received and opened on March 5, 2015. After a review of the bids, the Division of Sewerage and Drainage recommends the award be made to ESEC Corporation dba Columbus Peterbilt for Item 1A, the lowest responsive and responsible and best bidder for a total amount of $781,542.00. ESEC Corporation dba Columbus Peterbilt does not have MBE/FBE status.
In support of the Mayor's Get Green initiative these CNG Combination Sewer Cleaning Machines use compressed natural gas (CNG) as an alternative fuel. CNG is a fossil fuel substitute for gasoline (petrol), diesel fuel or propane/LPG. Although its combustion does produce greenhouse gases, it is a more environmentally clean alternative to those fuels, and it is much safer than other fuels in the event of a spill (natural gas is lighter than air, and disperses quickly when released).
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: ESEC Corporation, dba Columbus Peterbilt, Contract Compliance #34-1285858, expires 3/20/16.
FISCAL IMPACT: $781,542.00 is needed and budgeted for this purchase. The Division of Sewerage and Drainage purchased similar vehicles in 2014 for $1,199,913.00 and 2013 for $456,470.01.
Title
To authorize the Director of Finance and Management to enter into a contract with ESEC Corporation, dba Columbus Peterbilt, for the purchase of two (2) CNG Combination Sewer Cleaning Machines for the Division of Sewerage and Drainage; and to authorize the expenditure of $781,542.00 from the Sewer Operating Fund. ($781,542.00)
Body
WHEREAS, two (2) CNG Combination Sewer Cleaning Machines are required by the Division of Sewerage and Drainage to be used by the crews at the Sewer Maintenance Operations Center for maintaining and cleaning manholes and sewer lines throughout the city; and
WHEREAS, the equipment replaces BT21640 and BT21700 and this purchase has been approved by Fleet Management, and
WHEREAS, the Purchasing Office opened formal bids on March 5, 2015 for the purchase of two (2) CNG Combination Sewer Cleaning Machines for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder, ESEC Corporation, dba Columbus Peterbilt for Item 1A; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005737 on file in the Purchasing Office; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities for a contract to be issued by the Purchasing Office in accordance with the terms, conditions, and specifications of Solicitation Number: SA005737 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with ESEC Corp, dba Columbus Peterbilt, 6240 Enterprise Parkway, Grove City, OH 43123, for the purchase of two (2) CNG Combination Sewer Cleaning Machines for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $781,542.00, or so much thereof as may be needed, be and the same hereby is authorized from the Sewer Operating Fund, Fund No. 650, OCA 605089, Object Level l: 06, Object Level 3: 6652.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.