BACKGROUND:
This legislation authorizes the Director of Finance and Management to establish purchase orders, on behalf of the Department of Technology (DoT), and various city agencies for the purchase of replacement desktop computers, computer related products and equipment. These purchases will be made from a pre-established universal term contracts (UTC's), with Brown Enterprise Solutions, LLC./FL005969 (BPCMP01K)/Dell Computers, Brown Enterprise Solutions, LLC./FL005970 (BPCMP44A)/Lenovo Computers and Smart Solutions, LLC./FL005989 (BPCMP02E)/HP Computers, expiration date April 30, 2017.
The desktop computers, printers, servers and computer related products and equipment being replaced are outdated and/or obsolete. The computer equipment being replaced is used for the operation of applications that are vital to the daily operations of the City of Columbus. Replacement of these computers is crucial for continued efficiency, so that the City of Columbus can access applications critical to daily operations.
This ordinance will also authorize the appropriation and expenditure of $487,290.00 within the Special Income Tax Fund for the purchase of replacement computer equipment. The total amount of funding being requested via this ordinance/legislation is $874,276.50.
FISCAL IMPACT:
This ordinance will authorize the expenditure of $874,276.50 for the purchase of replacement desktop computers, computer related products and equipment, on behalf of various city agencies. Funds are identified and available in the Department of Technology, Internal Services Fund ($356,986.50), the Information Services Division ($30,000.00), and the Special Income Tax Fund ($487,290.00) for a total amount of $874,276.50.
CONTRACT COMPLIANCE:
Vendor: Brown Enterprise Solutions, LLC (BPCMP01K/FL005969/Dell Computers) F.I.D#/C.C#: 90-0353698 Expiration: 1/31/2016
Vendor: Brown Enterprise Solutions, LLC (BPCMP44A/FL005970/Lenovo Computers) F.I.D#/C.C#: 90-0353698 Expiration: 1/31/2016
Vendor: Smart Solutions, LLC (BPCMP02E/FL005989/HP Computers) F.I.D#/C.C#: 34-1403269 Expiration: 1/31/2015
Title
To appropriate $487,290.00 within the Special Income Tax Fund; to authorize the Director of Finance and Management to establish purchase orders on behalf of the Department of Technology and various city agencies, for the purchase of replacement desktop computers, computer related products and equipment from three (3) pre-established universal term contracts (UTC's) with Brown Enterprise Solutions, LLC. and Smart Solutions, LLC.; and to authorize the expenditure of $386,986.50 from the Department of Technology, Internal Services Fund and $487,290.00 from the Special Income Tax Fund. ($874,276.50)
Body
WHEREAS, the desktop computers, printers, servers and computer related products and equipment used by various agencies within the City of Columbus are in need of replacement; thereby the replacement of these computers and computer related products and equipment will mitigate computer related performance problems and will ensure that the City of Columbus can continue to operate at peak efficiency; and
WHEREAS, funds totaling $487,290.00 must be appropriated within the Special Income Tax Fund to cover the cost of purchasing computers and computer related equipment for certain city departments and divisions; and
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish purchase orders, on behalf of the Department of Technology and various city agencies, for the purchase of replacement computers, computer related products and equipment utilizing three (3) pre-established universal term contracts (UTC's) with Brown Enterprise Solutions, LLC./FL005969 (BPCMP01K)/Dell Computers, Brown Enterprise Solutions, LLC./FL005970 (BPCMP44A)/Lenovo Computers and Smart Solutions, LLC./FL005989 (BPCMP02E)/HP Computers, expiration date April 30, 2017, in the amount of $874,276.50; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to establish purchase orders on behalf of the Department of Technology and various city agencies, for the purchase of replacement computers, computer related products and equipment, from three (3) pre-established universal term contracts (UTC's) with Brown Enterprise Solutions, LLC., and Smart Solutions LLC., for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $487,290.00 be and hereby is appropriated from the unappropriated balance of Fund 430, the Special Income Tax Fund, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015, to Department 47-01, Department of Technology, Object Level One Code 02, Object Level Three Code 2193 and OCA code 471430.
SECTION 2. That the Director of Finance and Management is hereby authorized to establish blanket purchase orders, on behalf of the Department of Technology and various city agencies, for the purchase of replacement desktop computers, computer related products and equipment totaling $874,276.50, from three (3) pre-established universal term contracts (UTC's) with Brown Enterprise Solutions, LLC./FL005969 (BPCMP01K)/Dell Computers, Brown Enterprise Solutions, LLC./FL005970 (BPCMP44A)/Lenovo Computers and Smart Solutions, LLC./FL005989 (BPCMP02E)/HP Computers, expiration date April 30, 2017.
SECTION 3. That the expenditure of $874,276.50 or so much thereof as may be necessary is hereby authorized to be expended as follows from:
Division: 47-02| Fund: 514| Subfund: 001| OCA Code: 472411| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $30,000.00|{Information Services}
(DoT -Finance & Management - GF agencies) - $487,290.00
Division: 47-01| Fund: 430 | OCA Code: 471430| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $487,290.00
Brown Enterprise Solutions/FL005969/Dell Computers: $188,274.75
Division: 47-01| Fund: 514| Subfund: 265| OCA Code: 514265| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $38,438.10|{Street Construction}
Division: 47-01| Fund: 514| Subfund: 513| OCA Code: 514013| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $39,951.85|{Fleet Mgmt}
Division: 47-01| Fund: 514| Subfund: 240| OCA Code: 514240| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $109,884.80|{Building &Zoning Services}
(DoT-Department of Public Utilities/Brown Enterprise Solutions/FL005969/Dell Computers ) - $24,552.00
Division: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $1,497.67|{DPU - Electricity}
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $9,526.18|{(DPU - Water}
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $10,680.12|{DPU - Sewer & Drains}
Division: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $2,848.03|{DPU - Stormwater}
(DoT-Department of Public Utilities/Brown Enterprise Solutions/FL005970/Lenovo Computers ) - $144,159.75
Division: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $8,793.75|{DPU - Electricity}
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $55,933.98|{(DPU - Water}
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $62,709.49|{DPU - Sewer & Drains}
Division: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $16,722.53|{DPU - Stormwater}
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.