Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Builderscape, Inc. for the demolition of the existing playground equipment and installation of new equipment that is ADA inclusive in Franklin Park (Planning Area 19). This project will remove and replace the 22 year old existing playground in Franklin Park with a new, universally accessible playground that provides appropriate play opportunities for children with varying levels of physical, social, sensory, and cognitive abilities. There are currently no universally accessible playgrounds located on the Near East Side, so this playground will help to fulfill an unmet need for the area. Additionally, the Therapeutic Recreation program is located in Franklin Park. This playground will help compliment current programming and provide additional recreational opportunities for program participants. The playground will also meet all current safety standards and provide a safe place to be enjoyed by all local residents. This project is partially funded by two separate grants received from the Columbus Foundation.
The costs for this project will be $178,500 with a contingency of $11,500.00 for a total of $190,000.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed as soon as possible to meet the grant completion date of the end of 2015.
Fiscal Impact:
$190,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 and Grant Fund 291 to meet the financial obligations of this contract.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 16, 2015 and received by the Recreation and Parks Department on May 12, 2015. Bids were received from the following companies:
Status Amount
Builderscape MAJ $178,500
Tyevco MAJ $195,000
After reviewing the proposals that were submitted, it was determined that Builderscape, Inc. was the lowest and most responsive bidder.
Builderscape, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Builderscape, Inc.
7500 Industrial Parkway, Plain City, OH 43064
Chris Matthews 614-889-2533
CC# 20-0537419
Exp Date: 4/15/17
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Builderscape, Inc. for the Franklin Park Inclusive Playground Project; to authorize the expenditure of $178,500.00 with a contingency of $11,500.00 for a total of $190,000.00 from the Recreation and Parks Grant Fund; to authorize the City Auditor to appropriate and transfer $135,000.00 from the Recreation and Parks Voted Bond Fund to the Recreation and Parks Grant Fund; to amend the 2015 Capital Improvement Budget; and to declare an emergency. ($190,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on May 12, 2015 for the Franklin Park Inclusive Playground Project and will be awarded to Builderscape, Inc. on the basis of lowest and best responsive bidder; and
WHEREAS, funds are being moved to alternate projects within the Recreation and Parks Voted Bond Fund to establish correct funding locations for this project; and
WHEREAS, the 2015 Capital Improvement Budget will be amended to reflect the fund transfer from projects within the Recreation and Parks Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed as soon as possible to meet the grant completion date of the end of 2015; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer cash and appropriation in the amount of $135,000.00 within the Recreation and Parks Voted Bond Fund 702 as follows:
FROM:
Fund 702
Project OCA Code Object Level 3 Amount
510017-100000 (Park Improvements - General) 721700 6621 $3,949.31
510035-100006 (Facility Renovation - Milo Grogan) 723506 6621 $131,050.69
TO:
Fund 702
Project OCA Code Object Level 3 Amount
510017-100000 (Park Improvements - General) 721700 5501 $135,000.00
SECTION 2.That the City Auditor is hereby authorized to transfer cash and appropriation in the amount of $135,000.00 from the Recreation and Parks Voted Bond Fund 702 to the Recreation and Parks Grant Fund 291 as follows:
FROM:
Fund 702
Project OCA Code Object Level 3 Amount
510017-100000 (Park Improvements - General) 721700 5501 $135,000.00
TO:
Fund 291
Project OCA Code Object Level 3 Amount
511515-100000 (Franklin Park All Use Playground II) 511515 0886 $135,000.00
SECTION 3. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as per the attached document (1704-2015.xlsx) in order to provide sufficient budget authority for this and future legislation.
SECTION 4. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Builderscape, Inc. for the Franklin Park Inclusive Playground project.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the expenditure of $190,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 291, as follows:
Project OCA Code Object Level 3 Amount
511514-100000 (Franklin Park All Use Playground I) 511514 6621 $15,000.00
511515-100000 (Franklin Park All Use Playground II) 511515 6621 $175,000.00
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 9. Any such future deposits as the City may receive are hereby deemed to be appropriated, and the City Auditor is hereby authorized to pay such amounts thereof, in accordance with payments made towards the Recreation and Parks Bond Fund 291
SECTION 10. That for the reasons stated in the Preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.