Explanation
BACKGROUND: This ordinance authorizes the option to Purchase Turf Chemicals and Seeds UTC on an as needed basis by various City departments. The majority of purchases from this contract will be to maintain the City’s six (6) golf courses. A minority of purchases will be made to care for other City lawns, as needed. The term of the proposed option contracts would be through May 31, 2017 with the option to extend this contract subject to mutual agreement for One (1) year. The Purchasing Office opened formal bids on May 14, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of Finance & Management Code. (Solicitation No. SA005837). One hundred (100) bids were solicited: (MAJ-96; M1A-3; MBR-1). Ten (10) bids were received (MAJ -10).
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Advanced Turf Solutions Inc.CC#352152001 (expires 1-31-2016)
Green Velvet Sod Farms, LTD CC#320147746 (expires 4-16/2017)
Technical Choice CC#264249337 (expires 2-26-2016)
Pennington Seed Inc. CC#582394553 (expires 12-12-2016)
John Deere Landscapes CC#364485550 (expires 12-10-2016)
Residex Inc CC#571202840 (expires 5-14-2016)
VETcorp, Inc CC#061786670 (expires 6-24-2017)
TenBarge Seed and Turfgrass Supplies Co. Inc. CC# 351073526 (expires 2/6/2016)
Helena Chemical Company CC#710293688 (expires 3-26-2017)
Total Estimated Annual Expenditure: $250,000.00.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor’s Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts are from the General Fund. City Agencies will be required to obtain approval...
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