Explanation
This legislation authorizes the Director of Finance and Management to establish a blanket purchase order to obtain replacement Motorola radios and related accessories from an established Universal Term Contract FL006116 with Motorola Solutions Inc. The Division of Water uses these radios and related accessories to communicate with work crews, supervisors, and management. In addition, these radios and related accessories will enable supervisors to continue to coordinate and dispatch fleet units to needed locations at a moment's notice for emergency repairs or maintenance.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of the radios and related accessories will be slowed. Discount pricing is currently available through September 30, 2015. Without emergency legislation it is estimated that the purchase order would not be complete until October 16, 2015.
SUPPLIER: Motorola Solutions, Inc. (36-1115800) Expires 1/24/2016
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $100,000.00 is needed for this purchase.
$0.00 was spent in 2014
$54,514.10 was encumbered in 2013
Title
To authorize the Director of Finance and Management to establish a Blanket Purchase Order from an established Universal Term Contract with Motorola Solutions, Inc. for the purchase of Motorola radios and related accessories for the Division of Water, and to authorize the expenditure of $100,000.00 from the Water Operating Fund, and to declare an emergency. ($100,000.00)
Body
WHEREAS, the Purchasing Office has established a Universal Term Contract for the option to purchase Motorola radios and related accessories with Motorola Solutions, Inc.; and
WHEREAS, this contract is utilized for the purchase of Motorola radios and related accessories to communicate with work crews, supervisors, and management; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to issue a blanket purchase order for the purchase of Motorola radios and related accessories, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a blanket purchase order with Motorola Solutions, Inc., 350-C Worthington Road, Westerville, Ohio 43082, based on the established Universal Term Contract for the Division of Water.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $100,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Water Operating Fund, Fund No. 600, OCA 602698, Object Level 1: 06, Object Level 03: 6651.
SECTION 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.