Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management on behalf of the Department of Building and Zoning Services to issue a purchase order for the purchase of additional software licenses and maintenance and support from Accela, Inc.
Additionally, this ordinance requests approval to purchase these additional software licenses and maintenance/support from Accela, Inc. in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code as it has been determined Accela, Inc. is the sole distributor of the Accela Automation application, and does not utilize distributors or resellers to provide maintenance and support for its software products. The cost includes a one-time licensing fee for 10 additional users for the Land Management product and 5 additional users for the Mobile Office product along with maintenance and technical support. The maintenance and technical support will be pro-rated the first year to allow it to be incorporated into the existing DOT managed agreement with Accela, Inc.
FISCAL IMPACT:
This ordinance will authorize the expenditure of $34,634.25 from the Development Services Fund.
CONTRACT COMPLIANCE:
Vendor Name: Accela, Inc. FID/CC#: 94 - 2767678 Expiration Date: 12/10/2016
Emergency action is requested to allow for the immediate usage of the software to avoid any service interruption.
Title
To authorize the Director of the Department of Finance and Management to issue a purchase order on behalf of the Department of Building and Zoning Service to purchase additional software licenses and related maintenance and support from Accela, Inc. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $34,634.25 from the Development Services Fund; and to declare an emergency. ($34,634.25)
Body
WHEREAS, the Department of Building and Zoning Services is in need of additional licenses for the Accela software; and
WHEREAS, in addition to the software licenses, maintenance and support services to be provided include technical assistance, support, upgrades and telephone support services for the Accela Automation (AA) System application, used to issue building permits, track code enforcement activities and monitor the performance of the One Stop Shop; and
WHEREAS, this ordinance requests approval to purchase additional software licenses and maintenance/support from Accela, Inc. in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code; as it has been determined Accela is the sole distributor of the AA application, and does not utilize distributors or resellers to provide maintenance and support for its software products; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Building and Zoning Services in that it is immediately necessary to authorize the Director of the Department of Finance and Management to issue a purchase order for additional software licenses and related maintenance and support from Accela, Inc. to avoid service interruption, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to issue a purchase order on behalf of the Department of Building and Zoning Services for the purchase of software licenses and related maintenance and support from Accela, Inc., in accordance with the sole source provisions of City Code.
SECTION 2. That the expenditure of $34,634.25 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:43-01|Fund:240|OCA Code: 430102|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $34,634.25
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measurer and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.