Explanation
BACKGROUND: This ordinance authorizes the Board of Health to enter into a contract with Xentry System Integration for the provision of a new city badge printer for Columbus Public Health, 240 Parsons Avenue. This equipment is necessary to update CPH’s current system, which is outdated and no longer functioning. The new equipment will be compatible with the City’s established standards for security systems, and will be linked to the current security system at City Hall. The contract with Xentry System Integration is in the amount of $8,721.00, which includes labor and materials.
Xentry System Integration installed the original access system at Columbus Public Health. They also installed the access system at City Hall. Contracting with Xentry System Integration, is the logical and most expeditious option for this badge printer. Contracting with another vendor could lead to logistical problems and errors due to lack of system consistency, so it is not in the City’s best interest to bid this system enhancement. Therefore, Columbus Public Health requests approval to waive competitive bidding for this contract.
This ordinance is submitted as an emergency to ensure compliance with the City’s safety regulations.
FISCAL IMPACT: Monies for this capital improvement project expenditure are available within the Health G.O. Bonds Fund. This ordinance authorizes the transfer of cash of $3,721.00 and expenditure of $8,721.00 from the Health G.O. Bonds Fund.
Title
To authorize the City Auditor to transfer cash in the amount of $3,721.00 within the Health G.O. Bonds Fund; to amend the 2015 Capital Improvement Budget; to authorize and direct the Board of Health to enter into a contract with Xentry System Integration for the purchase of a new city badge printer at Columbus Public Health; to waive competitive bidding provisions of the City Code; to authorize the expenditure of $8,721.00 from the Health G.O. Bonds Fund; and to declare an emergency. ($8,721.00)
Body
WHEREAS, Columbus Public Health has a need for the purchase of a new city badge printer at Columbus Public Health located at 240 Parsons Avenue; and,
WHEREAS, it is necessary to authorize the Board of Health to enter into a contract with Xentry System Integration, for a new city badge printer; and,
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the Health G.O. Bonds fund; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purposes of providing sufficient funding and expenditure authority for the aforementioned project; and
WHEREAS, Columbus Public Health requests approval to waive the relevant provisions of Chapter 329 of City Code relating to competitive bidding to permit the aforementioned contract; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to contract with Xentry System Integration to provide a new city badge printer in order to comply with the City’s safety regulations, for the preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into a contract for $8,721.00 with Xentry System Integration for the purchase of a new city badge printer for Columbus Public Health located at 240 Parsons Avenue.
SECTION 2. That the City Auditor is hereby authorized and directed to transfer cash and appropriation within the Health G.O. Bonds Fund as follows:
FROM:
Dept/Div: 50-01 / Fund 706 / Project Number: 500504-100000 / Project Name: Westside Health Center / OCA 706504 / Amount: $1,239.86
Dept/Div: 50-01 / Fund 706 / Project Number: 570053-100000 / Project Name: Blind School Renovation / OCA 501713 / Amount: $2,481.14
TO:
Dept/Div: 50-01 / Fund 706 / Project Number: 500505-100001 / Project Name: Public Health Equipment / OCA 765051 / Amount: $1,239.86.
Dept/Div: 50-01 / Fund 706 / Project Number: 500505-100001 / Project Name: Public Health Equipment / OCA 765051 / Amount: $2,481.14
SECTION 3. That the 2015 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
706 | 500504-100000 | Westside Health Center | $0 | $1,240 | $1,240
706 | 500504-100000 | Westside Health Center | $1,240 | $0 | ($1,240)
706 | 500505-100001 | Public Health Equipment | $5,000 | $6,240 | $1,240
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
706 | 570053-100000 | Blind School Renovation | $95,597 | $93,115| ($2,482)
706 | 500505-100001 | Public Health Equipment | $6,240| $8,722 | $2,482
SECTION 4. That, to pay the costs of said contract, the expenditure of funds, not to exceed, $8,721.00 is hereby authorized as follows:
Health G.O. Bonds Fund
Fund No. 706, Project Detail 500505-100001, Department of Health, Division No. 50, Object Level One 06, Object Level Three 6640, OCA No. 765051, $8,721.00.
SECTION 5. That this Council finds it in the City's best interest to waive the provisions of Chapter 329 of the Columbus City Code relating to competitive bidding.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.