Explanation
1. BACKGROUND
This ordinance seeks authorization for the Director of the Department of Public Service to modify the Design Guaranteed Maximum Reimbursement Agreement with Central Ohio Housing Development Organization (COHDO) for up to $70,000.00 for additional design services associated with the American Addition Infrastructure Phases 2 & 3 project.
The City of Columbus and the Central Ohio Housing Development Organization (COHDO) are engaged in a Public-Private Partnership (3P) to redevelop the American Addition neighborhood. The American Addition is located in the northeast quadrant of Columbus and is contained within the boundaries of Joyce Avenue to the west, Petrel Alley to the east, the alley north of 12th Avenue to the north and Dewey and Dolphin Alleys to the south.
The scope of public improvements for American Addition Phases 2 and 3 Infrastructure includes, but is not limited to, upgrading existing public infrastructure, coordinating the adjustment of private utilities, and clearing public right-of-way to accommodate public and private utility upgrades on the following roadways and alleys: Twelfth Avenue, Helena Alley, Woodford Avenue, Katahdin Alley, Key West Avenue, Olympia Alley, Puritan Avenue, Petrel Alley, and Dewey Avenue.
The Director of Public Service has entered into a Design Guaranteed Maximum Reimbursement Agreement with Central Ohio Housing Development Organization (COHDO), under the authority of Ordinance 1608-2013, in the amount of $336,018.80 to design American Addition Infrastructure Phases 2 and 3. Due to additional design work required to address stormwater best management practices to fully comply with the city's Stormwater Management Manual, it is necessary to increase the design reimbursement by an additional $70,000.00, for a total design guaranteed maximum reimbursement of $406,018.80.
2. UNPLANNED CONTRACT MODIFICATION
This agreement modification is necessary to provide additional engineering and design services for this project.
The original agreement amount: $336,018.80 (Ordinance 1608-2013, EL015047)
The amount of modification 1: $70,000.00
The total contract amount, including this modification: $406,018.80
3. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Central Ohio Housing Development Organization (COHDO) is 31-1579335. The expiration date is 4/14/2016.
4. FISCAL IMPACTS
Funds in the amount of $70,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service.
5. EMERGENCY DESIGNATION
The Department of Public Service is requesting emergency designation so as to immediately modify the Design Guaranteed Maximum Reimbursement Agreement with Central Ohio Housing Development Organization (COHDO) and prevent unnecessary delays in the department's Capital Improvement Program.
Title
To authorize the Director of Public Service to modify a Design Guaranteed Maximum Reimbursement Agreement with Central Ohio Housing Development Organization (COHDO); to authorize the expenditure of $70,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($70,000.00)
Body
WHEREAS, Ordinance 1608-2013 authorized the Director of Public Service to enter into a Design Guaranteed Maximum Reimbursement Agreement with the Central Ohio Housing Development Organization (COHDO) to design and construct public infrastructure improvements in the American Addition neighborhood; and
WHEREAS, additional engineering and design services are needed to complete the American Addition Infrastructure Phases 2 & 3 project; and
WHEREAS, it is necessary to execute a modification to Design Guaranteed Maximum Reimbursement Agreement No. EL015047 to authorize additional funds for the professional services required for the engineering and design of this project; and
WHEREAS, this ordinance authorizes the Director of Public Service to execute a professional services agreement modification for the American Addition Infrastructure Phases 2 & 3 project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is immediately necessary to modify the agreement in order to maintain the project schedule and provide the highest level of public safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. Thatthe Director of the Department of Public Service is authorized to modify a Design Guaranteed Maximum Reimbursement Agreement with Central Ohio Housing Development Organization (COHDO) in connection with the American Addition Infrastructure Phases 2 & 3 project.
SECTION 2. That for the purposes of paying the cost of this contract the sum of up to $70,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590131-100003 / American Addition Infrastructure / 06-6682 / 743103 / $70,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.