Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (UTC FL005253, BPO BPSFT45C) with SHI International Corp, which expires June 30, 2016. This ordinance will provide for annual software maintenance and support on existing McAfee cybersecurity used to protect City email and workstations from viruses and other malicious applications for the period July 1, 2015 to June 30, 2016, at a cost of ($99,021.39) and the purchase of hardware ($67,499.24), software licenses ($20,160.00), one year of hardware and software support ($23,219.14) and professional services ($48,900.00) necessary to implement McAfee's Advanced Treat Defense (MADT) solution. The total cost of the existing licenses annual support and the MATD technology security solution will be $258,799.77. The Advanced Treat Defense solution will integrate with existing email and endpoint security software and improve the City's ability to detect and respond to advanced malware attacks.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In 2013 and 2014, the department spent $60,505.65 and $121,511.58 for annual software maintenance and support. Earlier this year $79,998.00 (UT055285) was expended for McAfee server licenses and software support. The total cost associated with this ordinance is $258,799.77 which includes $99,021.39 for existing annual software support and $159,778.38 for the purchase of the MATD technology security solution. Funds were budgeted and are available within the Department of Technology, Information Services Division, Internal Services Fund and Capital Improvement Fund within the capital project: Enterprise System Project - Security Program; project number: 470047-100002.
CONTRACT COMPLIANCE NUMBER:
Vendor: Software House International Inc. CC#: 22-3009648 Expiration Date: 10/29/2015
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (UTC) with SHI International Corporation for McAfee annual software support and the purchase of hardware, software licenses, support and professional services; to authorize the expenditure of $99,021.39 from the Department of Technology, Information Services Division, Internal Services Fund and $159,778.38 from the Capital Improvement Bond Fund; and to declare an emergency.($258,799.77)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (UTC FL005253, BPO BPSFT45C) with SHI International Corp, which expires June 30, 2016; and
WHEREAS, this ordinance will provide for annual software maintenance and support for McAfee technology security solutions used to protect City email and workstations from viruses and other malicious applications. The service provided is for the period July 1, 2015 to June 30, 2016, at a cost of $99,021.39. The pricing offered the City reflects the agreed upon discounts available through the UTC; and
WHEREAS, this ordinance will provide for the purchase of hardware ($67,499.24), software licenses ($20,160.00), one year of hardware and software support ($23,219.14) and professional services ($48,900.00) necessary to implement McAfee's Advanced Treat Defense (MATD) solution. The Advanced Treat Defense solution will integrate with existing email and endpoint security software and improve the City's ability to detect and respond to advanced malware attacks; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract with SHI International Corp., for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology (DoT), is authorized to establish a purchase order from an existing Universal Term Contract (UTC FL005253, BPO BPSFT45C) with SHI International Corp, which expires June 30, 2016, for McAfee existing annual software maintenance and support for term period July 1, 2015 to June 30, 2016, and the purchase of hardware, software licenses, hardware and software support, and professional services for implementing McAfee's Advanced Treat Defense (MATD) technology security solution for a cost of $258,799.77.
SECTION 2: That the expenditure of $258,799.77 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.: 47-02| Fund 514| Subfund: 001| OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3 code: 3369|Amount: $99,021.39| {annual software maintenance & Support}
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: 47-02 ESP- Security Program | Project Number: 470047-100002 (carryover) | OCA Code: 514472| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $159,778.38 {MATD}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.