Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify an existing professional services agreement with Glaus, Pyle, Schomer, Burns and DeHaven, dba GPD Associates, in the amount of up to $1,000,000.00 to include additional engineering and design services relative to the Roadway Improvements - Livingston Avenue Phase C - Fifth Street to Kennedy Drive project.
The Livingston Avenue Phase C - Fifth Street to Kennedy Drive project is related to two ongoing projects in the Downtown Area: the I70/I71 - Livingston Avenue Interchange project, commissioned by the Ohio Department of Transportation, and the Roadway Improvements - Livingston Avenue - Front to Fourth project, commissioned by the City of Columbus, Department of Public Service.
Ordinance 1662-2014 authorized the Director of Public Service to waive bid and enter into contract with GPD Associates in the amount of up to $1,000,000.00 for the Roadway Improvements - Livingston Avenue - Front to Fourth project. That project involves the preparation of detailed design plans for roadway improvements to Livingston Avenue and West Fulton Street from the western leg of Front Street to Oscar Alley, east of Fourth Street.
The Department of Public Service is seeking to modify that agreement to encompass the Livingston Avenue Phase C - Fifth Street to Kennedy Drive project, consisting of additional roadway improvements to Livingston Avenue from the eastern property line extended to the Livingston Methodist Episcopal Church, parcel 010-140847, to Kennedy Drive. The project includes reconstructing and widening the roadway; this includes widening Grant Street to accommodate a second southbound left turn lane at Livingston Avenue and resurfacing Livingston Avenue to the southern limit of the approach slab of the bridge over I-70/I-71. Additional project improvements include bike lanes, curb extensions where parking is permitted, new sidewalk, intersection upgrades, and streetscape improvements. The project includes installing new storm sewer and street lighting and relocating all aerial utilities underground. Nationwide Children's Hospital is to pay for this design work. Nationwide Children's Hospital will deposit an initial $1,000,000.00 to start the design work, with an additional $500,000.00 available from Nationwide Children's Hospital if needed.
Original contract amount $1,000,000.00 (Ordinance 1662-2014, EL016338)
Modification number 1 $1,000,000.00
Total contract amount, including this modification $2,000,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against GPD Associates.
2. CONTRACT COMPLIANCE
The contract compliance number for GPD Associates is 34-1134715 and expires 5/28/17.
3. FISCAL IMPACT
Nationwide Children's Hospital is entering into a contribution agreement with the Department of Public Service to contribute up to $1,500,000.00 for the design of this project including an initial deposit of $1,000,000. These funds will be available for this project in the Street and Highway Improvement (Non-Bond) Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
The department requests emergency designation so as so to prevent unnecessary delays in the completion of the aforementioned project, which is related to and must be coordinated with the I70/I71 - Livingston Avenue Interchange project.
Title
To amend the 2015 Capital Improvements Budget; to authorize the City Auditor to appropriate $1,000,000.00 from the Unallocated Balance Fund; to authorize the City Auditor to transfer cash and appropriate between projects in the Street and Highway Improvement (Non-Bond) Fund; to authorize the Director of Public Service to modify a contract with GPD Associates for engineering, technical, and surveying services in connection with the Roadway Improvements - Livingston Avenue Phase C - Fifth Street to Kennedy Drive project; to authorize the expenditure of up to $1,000,000.00 from the Street and Highway Improvement (Non-Bond) Fund; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, the Department of Public Service is currently engaged in the Roadway Improvements - Livingston Avenue - Front to Fourth project; and
WHEREAS, that project involves the preparation of detailed design plans for roadway improvements to Livingston Avenue and West Fulton Street from the western leg of Front Street to Oscar Alley, east of Fourth Street; and
WHEREAS, Ordinance 1662-2014 authorized the Director of Public Service to waive bid and enter into contract with GPD Associates for the Roadway Improvements - Livingston Avenue - Front to Fourth project in the amount of up to $1,000,000.00; and
WHEREAS, the Department of Public Service has since identified the need for additional roadway improvements to Livingston Avenue from the eastern property line extended of parcel #10140847 (Livingston Methodist Episcopal Church) to Kennedy Drive; and
WHEREAS, this new scope of work is known as the Roadway Improvements - Livingston Avenue Phase C - Fifth Street to Kennedy Drive project; and
WHEREAS, it is necessary to execute a contract modification to Contract No. EL016338 to expand the scope of work to include the provision of design and engineering services related to the Roadway Improvements - Livingston Avenue Phase C - Fifth Street to Kennedy Drive project and to encumber and expend additional funds for that purpose; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, Nationwide Children's Hospital is to pay for the design services for this contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the aforementioned contract modification so as to prevent unnecessary delays in the Department's Capital Improvement Program, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be and is hereby amended to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
766 / 766999-100000 / Unallocated Balance Fd. 766 / $1,009,757.00 / $1,745,444.00 / $2,755,201.00 (to match cash)
766 / 766999-100000 / Unallocated Balance Fd. 766 / $2,755,201.00 / $1,000,000.00 / $1,755,201.00
766 / 530161-100166 / Roadway Improvements - Livingston Avenue Phase C - Fifth Street to Kennedy Drive (Street & Highway Imp Carryover) / $0.00 / $1,000,000.00 / $1,000,000.00
SECTION 2. The sum of up to $1,000,000.00 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvement (Non-Bond) Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance Fd. 766 / 06-6600 / 766999 / $1,000,000.00
SECTION 3. That the transfer of cash and approprioation within the Street and Highway Improvement (Non-Bond) Fund, Fund 766, be authorized as follows:
Transfer from
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance Fd. 766 / 06-6600 / 766999 / $1,000,000.00
Transfer to
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161-100166 / Roadway Improvements - Livingston Avenue Phase C - Fifth Street to Kennedy Drive / 06-6600 / 766166 / $1,000,000.00
SECTION 4. That the Director of Public Service be and is hereby authorized to modify a contract with GPD Associates for the Roadway Improvements - Livingston Avenue Phase C - Fifth Street to Kennedy Drive project for engineering and design services in an amount up to $1,000,000.00.
SECTION 5. That for the purpose of paying the cost of this contract the sum of up to $1,000,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Street and Highway Improvement (Non-Bond) Fund, Fund 766, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161-100166 / Roadway Improvements - Livingston Avenue Phase C - Fifth Street to Kennedy Drive / 06-6682 / 766166 / $1,000,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.