Explanation
BACKGROUND: This legislation authorizes the Director of Development to modify various contracts for the maintenance of properties held by the Land Reutilization Program. The contracts were established in 2015 under ordinances 0645-2015, 0839-2015, and 0789-2015 for grass cutting, boarding of structures, trash and debris clearing, and similar activities with the following contractors:
Mowtivation Lawn Services LLC
Shining Company
Yah’s Construction LLC
Byrd Management Services
Consolidated Services & Management
Egner Construction
Ibar Home Maintenance
Truckco LLC
Lawn Appeal
Metropolitan Community Services
Franklinton Development Association
Homes on the Hill Community Development Corporation
Central Community House
Community Development for All People
This legislation authorizes the addition of up to $280,000 to these existing contracts to allow property maintenance services to continue until the end of the year. The final amounts for each contract will be determined by the Director of Development based on the number of properties acquired by the program and the maintenance services needed.
FISCAL IMPACT: Funds for these contract extensions are allocated from the Land Management Fund and are contingent on the passage of ordinance 1743-2015 that authorizes a supplemental appropriation from the Land Management Fund.
EMERGENCY JUSTIFICATION: Emergency action is requested in order to continue to provide vital program services without interruption.
Title
To authorize the Director of the Department of Development to modify contracts with various contractors for additional property maintenance services on City-owned property held in the Land Bank; to authorize the expenditure of $280,000.00 from the Land Management Fund; and to declare an emergency. ($280,000.00)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Development to modify contracts with various contractors to continue property maintenance services for the Land Redevelopment Office; and
WHEREAS, contracts were established by ordinances 0645-2015, 0839-2015, and 0789-2015 for the total amount of $850,000 to provide lawn mowing, initial cleanup of properties, property boarding, and other property maintenance services; and
WHEREAS, the Department of Development anticipates to fully expend these funds by the end of the summer and requests to add additional funds to continue the services until the end of the contract periods; and
WHEREAS, these companies were the winning bidders in SA-005717, SA-005716, and the Community Land Care Program; and
WHEREAS, this legislation authorizes additional funds for the contracts that are in effect until March 31, 2016; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to modify the contracts with various contractors to continue uninterrupted property maintenance services on parcels held in the Land Reutilization Program, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is hereby authorized to modify contracts authorized by Council Ordinances 0645-2015, 0839-2015, and 0789-2015 for the following contractors:
Mowtivation Lawn Services LLC (611625129, expiration 1/28/2017)
Shining Company (311303398, expiration 3/12/2016)
Yah’s Construction LLC 800392038, expiration pending)
Byrd Management Services (462392143, expiration: 1/27/2017)
Consolidated Services & Management (472534557, expiration pending)
Egner Construction (010853960, expiration 9/26/2016)
Ibar Home Maintenance (273673793, expiration 11/11/2016)
Truckco LLC (870775711, expiration 10/31/2016, MBE)
Lawn Appeal (510658229, expiration 11/3/2016)
Metropolitan Community Services (non-profit)
Franklinton Development Association (non-profit)
Homes on the Hill Community Development Corporation (non-profit)
Central Community House (non-profit)
Community Development for All People (non-profit)
SECTION 2. That for the purpose stated in Section 1, the expenditure of $280,000.00, or so much therefor as may be necessary, is hereby authorized to be expended from the Land Management Fund, Fund 206, Department of Development, Division 44-01, Object Level One 03, OCA Code 441206 as follows:
Object Level Three 3354, $150,000
Object Level Three 3370, $130,000
$280,000
SECTION 3. That these modifications are made in accordance with the relevant provisions of City Code Chapter 329.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.