Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract to purchase UTVs (Utility Task Vehicle) for the Division of Fire. The Division of Fire was awarded a grant from the Department of Homeland Security to purchase a quantity of two (2) Polaris Ranger 6x6 UTVs. These UTVs will be used by the Division of Fire Special Events Office for transporting injured civilians from remote sites, along with supporting the Columbus Division of Fire Bomb and HazMat (Hazardous Material) Teams for regional capabilities in CBRNE (chemical, biological, radiological, nuclear and explosive) events as well. The Division of Fire has a need to replace the existing John Deere UTV and Medlite insert, which were on loan from the City of Columbus Department of Parks and Recreation, and are beyond their useful life. The total cost of this equipment will be $25,199.96, the payment of which will be issued by Franklin County, on behalf of Franklin County Homeland Security and Justice Programs (FCHS), under the Urban Area Security Initiative (UASI). The City of Columbus and Franklin County entered into an intergovernmental agreement via Ordinance 2757-2014 to enable this type of purchase. This legislation will authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of this equipment.
Bid Information: The Division of Fire was approved for a Franklin County Homeland Security grant, under the Urban Area Security Initiative program, to purchase a quantity of two (2) Polaris Ranger 6x6 UTVs for the Division of Fire Special Events Office and Regional support for HazMat and Bomb squad units in case of CBRNE events as well. Bids were solicited by the Purchasing Office via solicitation SA005904 and opened on 06/25/2015. There was one (1) bid received:
Hobbies and More Inc. (dba: The Toy Store): $25,199.96
The Division of Fire recommends a bid award to Hobbies and More Inc. (dba: The Toy Store), as the lowest, most responsive, and best bid. The Toy Store is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
Contract Compliance: Hobbies and More Inc. (dba: The Toy Store) / CC #31-1427748 (expires 3/13/16)
Emergency Designation: This legislation is to be declared an emergency measure so that legislation is approved prior to expiration of the grant period.
FISCAL IMPACT: This ordinance authorizes the Director of Finance and Management to execute those documents necessary to procure equipment in the amount of $25,199.96 for the Division of Fire Special Events Office and Regional support for HazMat and Bomb squad units in case of CBRNE events using Franklin County Homeland Security and Justice Programs (FCHS), under the Urban Area Security Initiative (UASI), grant funds currently held by Franklin County. There are no matching funds to this grant.
Title
To authorize and direct the Director of Finance and Management to execute those documents necessary to enter into a contract for the acquisition of a quantity of two (2) Polaris Ranger 6x6 UTVs for the Division of Fire Special Events Office from Hobbies and More Inc. (dba: The Toy Store) utilizing Franklin County Homeland Security and Justice Programs (FCHS), under the Urban Area Security Initiative (UASI), grant funds; and to declare an emergency ($0.00)
Body
WHEREAS, the Division of Fire needs to acquire a quantity of two (2) Polaris Ranger 6x6 UTVs for the Division of Fire Special Events Office from Hobbies and More Inc. (dba: The Toy Store); and
WHEREAS, the Division of Fire has been awarded a grant from Franklin County Homeland Security and Justice Programs (FCHS), under the Urban Area Security Initiative (UASI); and
WHEREAS, bids were solicited by the Purchasing Office, via Solicitation SA005904 (opened on 6/25/15), with the lowest, best, responsible and responsive bid being made by Hobbies and More Inc. (dba: The Toy Store); and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of said equipment prior to the expiration of the grant period, for the preservation of the public health, peace, property, safety and welfare; Now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to execute those documents necessary to enter into a contract with Hobbies and More Inc. (dba: The Toy Store) for the acquisition of a quantity of two (2) UTVs for the Division of Fire Special Event Office.
SECTION 2. There is no City related expenditure associated with this ordinance; grant funds from Franklin County Homeland Security and Justice Programs (FCHS), under the Urban Area Security Initiative (UASI), are being administered via Franklin County in the amount of $25,199.96.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.