Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Newcomer Concrete Services, Inc. for pavement restoration improvements for two (2) fire stations: Fire Station No. 1, 300 North 4th Street and Fire Station No. 29, 5151 Little Turtle Way.
This renovation is necessary to restore the deteriorated north driveway at Fire Station No. 1 and the east driveways of Fire Station No. 29. The project shall include, but is not limited to, new concrete driveways, sidewalks, and curb ramps.
Formal bids were solicited and the City received four bids on June 25, 2015 as follows (0 FBE, 0 MBE):
Newcomer Concrete Services, Inc. $180,000.00
Columbus Asphalt Paving Inc. $209,000.00
Procon Professional $219,000.00
Golon, Inc. $249,513.00
Emergency action is requested in order to expedite this concrete pavement work and have it in place before winter weather provisions are necessary.
Newcomer Concrete Services, Inc. Contract Compliance No. 34-13202197, expiration date April 24, 2016.
Fiscal Impact: The cost of this contract is $180,000.00 with a contingency of $30,000.00 for a total of $210,000.00. This legislation amends the 2015 Capital Improvement Budget and transfers funds between projects within the Safety G.O. Bonds Fund. Sufficient authority for this project is available.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety G.O. Bonds Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Newcomer Concrete Services, Inc. for pavement restoration improvements for the Division of Fire; to authorize the expenditure of $210,000.00 from the Safety G.O. Bonds Fund; and to declare an emergency. ($210,000.00)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Safety G.O. Bonds Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract with Newcomer Concrete Services, Inc. for pavement restoration improvements for the Division of Fire; and
WHEREAS, the Newcomer Concrete Services is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Newcomer Concrete Services, Inc. for pavement restoration improvements for the Division of Fire, in order to expedite this concrete pavement work and have it in place before winter weather provisions are necessary, thereby preserving the public health, property, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended as follows:
Fund 701
Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as amended
340130-100000/Fire Station #2 Fulton Ave/$3,741,189/($210,000)/$3,531,189
340103-100000/Fire Facility Renovation /$318,612/$210,000/$528,612
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Safety G.O. Bonds Fund as follows:
FROM:
Dept. /Div.: 30-04|Fund: 701|OCA Code: 701130|Project Number: 340130-100000|Project Name: Fire Station #2 Fulton Ave|Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $210,000.00
TO:
Dept. /Div.: 30-04|Fund: 701|OCA Code: 711103|Project Number: 340103-100000|Project Name: Fire Facility Renovation|Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $210,000.00
SECTION 3. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with Newcomer Concrete Services, Inc. for pavement restoration improvements for the Division of Fire.
SECTION 4. That the expenditure of $210,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103-100000
OCA Code: 711103
Object Level 1: 06
Object Level 3: 6620
Amount: $210,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.