Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Palmetto Construction Services, LLC., for the renovation of 1120 Morse. Renovation of the facility is necessary to accommodate the relocation of Police Substation No. 18 from 4560 Karl Road to 1120 Morse Road as the Police Precinct 18 had outgrown the facility. Though Precinct 18 will relocate to the 1120 Morse Road facility, Precinct 1 will remain at the Karl Road building.
Ordinance No. 1745-2014, passed July 23, 2014, authorized the original contract for the partial renovation of 1120 Morse Road, and Ordinance No. 2514-201, passed November 3, 2014, modified the contract so the roof could be replaced as it was more significantly deteriorated than initially thought. This second modification of the contract is necessary to replace a severely deteriorated sump pump and drainage within the elevator shaft of 1120 Morse Road. It is practical and cost effective for the coordination and continuity of the project to use Palmetto Construction Group, LLC., for this modification. Selecting another contractor could lead to duplicated work and delays. Therefore it is not in the best interest of the City to select another contractor for these services. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to enable the contractor to complete this project so Police Precinct No. 18 can fully utilize the location without fear of plumbing failure.
Palmetto Construction Services, LLC. Contract Compliance No. 27-2790089, expiration date February 5, 2015.
Fiscal Impact: The cost of this modification is $8,434.94. A transfer of cash between projects within the Safety G.O. Bonds Fund is necessary to provide sufficient authority for said project. Sufficient authority for this project is available.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety G.O. Bonds Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Palmetto Construction Services, LLC.; to authorize the expenditure of $8,434.94 from the Safety G.O. Bonds Fund; and to declare an emergency. ($8,434.94)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Safety G.O. Bonds Fund; and
WHEREAS, Ordinance No. 1745-2014, passed July 23, 2014, authorized the original contract for the partial renovation of 1120 Morse Road, and Ordinance No. 2514-201, passed November 3, 2014, modified the contract so the roof could be replaced as it was more significantly deteriorated that initially thought; and
WHEREAS, it is necessary to modify said contract for the renovation of the elevator sump pump and associated drainage system; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Palmetto Construction Services, LLC. so that the contractor can finish the renovations necessary for full use and enjoyment by Police Precinct, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended as follows:
Fund 701
Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as amended
340130-100000/Fire Station #2 Fulton Ave /$3,207,689 /($8,435)/$3,199,254
330021-100000/Police Facility Renovation /$543,000 / $8,435 /$551,435
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Safety G.O. Bonds Fund, as follows:
FROM:
Dept. /Div.: 30-04|Fund: 701|OCA Code: 701130|Project Number: 340130-100000|Project Name: Fire Station #2 Fulton Ave |Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $8,434.94
TO:
Dept. /Div.: 30-03|Fund: 701|OCA Code: 713321|Project Number: 330021-100000|Project Name: Police Facility Renovation |Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $8,434.94
SECTION. 3. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Palmetto Construction Services, LLC., for the renovation of the elevator sump pump and associated plumbing at 1120 Morse Road.
SECTION 4. That the expenditure of $8,434.94, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $8,434.94
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.