Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes flatbed trucks for the deployment of both refuse and recycling containers. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet that are beyond the useful service life of the vehicle.
Ordinance 1070-2015 authorized the purchase of two (2) F450 CNG flatbed trucks through the utilization of bids and the universal term contract with Byers Ford for light duty trucks. Instead of using a separate contact, it has been determined it is in the best interest of the city to utilize the universal term contract for the CNG conversion of the previously approved trucks. The city will establish a one-time contract for the purchase of two (2) F450 cab and chasses with CNG conversion.
The city will secure two (2) F450 cab and chasses with CNG conversion through the universal term contract with Byers Ford, FL006249.
The total estimated expenditure for this purchase is $113,208.00
2. CONTRACT COMPLIANCE
Byers Ford Lincoln Mercury # 31-4139860, expires 12/17/2015
3. FISCAL IMPACT
This expense is budgeted within the 2015 Capital Improvement Budget.
4. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the CNG flatbed trucks are available for immediate use.
Title
To authorize the Finance and Management Director to enter into contracts and a purchase order for two (2) F450 cab and chasses with CNG conversion; to authorize the expenditure of $113,208.00 within the Refuse G.O. Bonds Fund; and to declare an emergency. ($113,208.00)
Body
WHEREAS, there is a need to replace flatbed trucks for the Department of Public Service, Division of Refuse Collection; and
WHEREAS, this purchase will utilize universal term contract FL006249 for Light Duty Vehicles; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to purchase said CNG refuse trucks for the preservation of the public health, peace, property, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a one-time agreement as follows:
FL006249
Byers Chevrolet, LLC.
PO Box 16513
Columbus, OH 43216
Total: $113,208.00
SECTION 2. That the expenditure of $113,208.00 or so much thereof as may be necessary is hereby authorized to be expended from the Refuse G.O. Bonds Fund, number 703, as follows for the Division of Refuse Collection, Dep-Div 59-02:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA code / Amount
703 / 520001-100007 / Mechanized Collection Equipment - Flatbed Trucks / 06-6652 / 730107 / $113,208.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.