Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Restoration Corporation to renovate the exterior envelope for Columbus Public Health, 240 Parsons Avenue.
Formal bids were solicited and the City received four bids on April 21, 2015 as follows (0 FBE, 0 MBE):
General Restoration Corporation $ 509,100.00
Quality Masonry Company, Inc. $ 591,050.00
2K General Company $ 823,000.00
Golon Inc. $ 1,148,727.00
This project will renovate the exterior envelope of the Public Health Department’s Central Building at 240 Parsons Avenue. The project scope will include roof renovation, masonry tuck pointing, sealants, and interior cleaning on vacant Floors 3 through 6. This project is necessary to address unstable stone trim pieces to prevent them from falling off the exterior of the building. The project scope will also repair clear openings in the exterior walls to prevent birds from entering the building.
The Office of Construction Management recommends that the bid be made to the most responsive and responsible bidder, General Restoration Corporation.
Emergency action is requested in order to expedite remediating these existing safety concerns as identified above.
General Restoration Corporation Contract Compliance No. 31-1049304, expiration date July 13, 2017
Fiscal Impact: The cost of this contract is $509,100.00. This legislation will also amend the 2015 Capital Improvement Budget and transfer funds between projects within the Safety Voted Bond Fund, Construction Management Capital Improvement Fund, the Gov’l B.A.B.’s (Build America Bonds) Fund, and the General Permanent Improvement Fund.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Safety Voted Bond Fund, Construction Management Capital Improvement Fund, the Gov’l B.A.B.’s (Build America Bonds) Fund, and the General Permanent Improvement Fund; to authorize the Finance and Management Director to enter into a contract, on behalf of the Office of Construction Management, with General Restoration Corporation for renovations to the exterior envelope for Columbus Public Health, 240 Parsons Avenue; to authorize the total expenditure of $509,100.00 from the Safety Voted Bond Fund, Construction Management Capital Improvement Fund, the Gov’l B.A.B.’s (Build America Bonds) Fund, and the General Permanent Improvement Fund; and to declare an emergency. ($509,100.00)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Safety Voted Bond Fund, Construction Management Capital Improvement Fund, the Gov’l B.A.B.’s (Build America Bonds) Fund, and the General Permanent Improvement Fund; and
WHEREAS, the Department of Finance and Management, Office of Construction Management desires to enter into a contract to renovate to the exterior envelope for Columbus Public Health, 240 Parsons Avenue; and
WHEREAS, formal bids were solicited and the City received four bids; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with General Restoration Corporation for renovationations to the exterior envelope for Columbus Public Health, 240 Parsons Avenue, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended due to cancellation of encumbrances from completed projects and to provide sufficient authority for this project as follows:
Fund 701
Project Number / Project / Current CIB Authority / Amendment Amount / Revised CIB Amount
570030-100018 Health: 240 Parsons Ave - Generator $0/$36,940/$36,940
570030-100110 Southside Health Center/Voted Carryover $3,449/$6,874/$10,324
570046-100000 59-07 Neighborhood Health Ctr Renovation/Voted Carryover $138,459/$78/$138,537
Fund 746
Project Number / Project / Current CIB Authority / Amendment Amount / Revised CIB Amount
570030 - 100018 Health: 240 Parsons Ave - Generator/Unvoted Carryover $0/$46,176/$46,176
SECTION 2. That the 2015 Capital Improvement Budget be amended as follows:
Fund 701
Project Number / Project / Current CIB Authority / Amendment Amount / Revised CIB Amount
570030-100018 Health: 240 Parsons Ave - Generator $36,940/($36,940)/$0
570030-100110 Southside Health Center/Voted Carryover $10,324/($10,324)/$0
570046-100000 59-07 Neighborhood Health Ctr Renovation/Voted Carryover $138,537/($138,537)/$0
570030-100139 Health Department - North Dorm/Voted Carryover $390,000/($390,000)/$0
570030-100140 Health Department - Parking Ramp Repair/Voted Carryover $260,000/($260,000)/$0
570030-100155 240 Health DDC Controls/Voted Carryover $400,000/($400,000)/$0
570030-100015 Health: 240 Parsons Ave. - Various/Unvoted Carryover $85,835/$1,235,801/$1,321,636
Fund 733
Project Number / Project / Current CIB Authority / Amendment Amount / Revised CIB Amount
570030-100166 Health: Carpet Replacement/Unvoted Carryover $10,000/($10,000)/$0
570030-100015 Health: 240 Parsons Ave. - Various/Unvoted Carryover $28,048/$10,000/$38,048
Fund 746
Project Number / Project / Current CIB Authority / Amendment Amount / Revised CIB Amount
570030 - 100018 Health: 240 Parsons Ave - Generator/Unvoted Carryover $46,176/($46,176)/$0
570030 - 100015 Health: 240 Parsons Ave - Various/Unvoted Carryover $0/$46,176/$46,176
Fund 748
Project Number / Project / Current CIB Authority / Amendment Amount / Revised CIB Amount
570030-100018 Health: 240 Parsons Ave - Generator/General Perm Imp Carryover $16,984/($16,984)/$0
570030-100015 Health: 240 Parsons Ave. - Various/General Perm Imp Carryover $0/$16,984/$16,984
SECTION 3. That the transfer of cash and appropriation within the Safety Voted Bond Fund be authorized as follows:
FROM:
Fund/Project / Project Name / O.L. 01-03 Code / OCA / Amount
701/570030-100018/Health: 240 Parsons Ave. - Generator/06-6620/713018/$36,940.73
701/570030-100110 Southside Health Center/06-6620/06-6620/730110/$10,323.39
701/570030-100139 Health Department - North Dorm/06-6620/730139/$390,000.00
701/570030-100140 Health Department - Parking Ramp Repair/06-6620/730140/$260,000.00
701/570030-100155 240 Health DDC Controls/06-6620/730155/$400,000.00
701/570046-100000 59-07 Neighborhood Health Ctr Renovation/06-6620/701046/$138,536.71
TO:
Fund/Project / Project Name / O.L. 01-03 Code / OCA / Amount
701/570030-100015/Health: 240 Parsons Ave. - Various/06-6620/713015/$1,235,800.83
SECTION 4. That the transfer of cash and appropriation within the Construction Management Capital Improvement Fund be authorized as follows:
FROM:
Fund/Project / Project Name / O.L. 01-03 Code / OCA / Amount
733/570030-100166 Health: Carpet Replacement/06-6620/730166/$10,000.00
TO:
Fund/Project / Project Name / O.L. 01-03 Code / OCA / Amount
733/570030-100015 Health: 240 Parsons Ave. - Various/06-6620/733015/$10,000.00
SECTION 5. That the transfer of cash and appropriation within the Gov’l B.A.B.’s (Build America Bonds) Fund be authorized as follows:
FROM:
Fund/Project / Project Name / O.L. 01-03 Code / OCA / Amount
746/570030-100018/Health: 240 Parsons Ave/06-6620/763018/$46,175.90
TO:
Fund/Project / Project Name / O.L. 01-03 Code / OCA / Amount
746/570030-100015 Health: 240 Parsons Ave. - Various/06-6620/746315/$46,175.90
SECTION 6. The City Auditor is hereby authorized to appropriate funds in the General Permanent Improvement Fund, Fund 748 as follows:
Fund/Project / Project Name / O.L. 01-03 Code / OCA / Amount
748/570030-100018/Health: 240 Parsons Ave - Generator/06-6620/763018/$16,983.20
SECTION 7. That the transfer of cash and appropriation within the General Permanent Improvement Fund be authorized as follows:
FROM:
Fund/Project / Project Name / O.L. 01-03 Code / OCA / Amount
748/570030-100018/Health: 240 Parsons Ave - Generator/06-6620/763018/$16,983.20
TO:
Fund/Project / Project Name / O.L. 01-03 Code / OCA / Amount
748/570030-100015/Health: 240 Parsons Ave - Generator/06-6620/748315/$16,983.20
SECTION 8. That the Finance and Management Director is hereby authorized and directed to enter into a contract, on behalf of the Office of Construction Management, with General Restoration Corporation for renovatoins to the exterior envelope for Columbus Public Health, 240 Parsons Avenue.
SECTION 9. That the expenditure of $509,100.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 8, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 701
Project: 570030-100015
OCA Code: 713015
Object Level 1: 06
Object Level 3: 6620
Amount: $509,100.00
SECTION 10. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.