Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into an agreement for maintenance and repair services of crime lab instruments with Agilent Technologies Inc., in the amount of $30,220.67. The Division of Police Crime Lab utilizes Gas Chromatographs/Mass Spectrometers (GCMS) instruments to aid in the identification and analysis of controlled substances (drugs). This equipment is used to process and present evidence for criminal prosecutions, which requires strict adherence to rules of evidence and established, mandatory timeliness. The Division of Police has a need for maintenance and repair services with Agilent Technologies, Inc. in order to ensure timely maintenance of equipment and adequately protect the City's investment in such instruments involved in helping to solve crimes.
BID INFORMATION: The Division of Police is requesting to issue this maintenance contract in accordance with provisions of sole source procurement based on: 1) the inherent risk that services provided by a third party may invalidate instrument warranties and original instrument purchase terms, and 2) that Agilent is the sole source for factory recommended replacement parts.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE NO: 770518772, expires 03/25/2016
EMERGENCY DESIGNATION: Emergency legislation is requested for this ordinance so that there is maintenance and repair services for the six (6) existing Agilent Gas Chromatograph/Mass Spectrometer instruments as soon as possible.
FISCAL IMPACT: This ordinance authorizes an expenditure of $30,220.67 from the Division of Police's General Fund operating budget with Agilent Technologies for a maintenance and repair contract for Crime Lab equipment. The Division of Police spent $29,490.37 in 2014, $19,968.48 in 2013, and $19,973.63 in 2012 for these services. However, these prices were for three (3) and four (4) Agilent Gas Chromatograph/Mass Spectrometer instruments and currently the Crime Lab maintains six (6) such instruments.
Title
To authorize and direct the Director of Public Safety to enter into a contract for maintenance and repair services for Crime Lab instruments with Agilent Technologies, Inc., in accordance with the provisions of sole source procurement; to authorize the expenditure of $30,220.67 from the General Fund; and to declare an emergency. ($30,220.67)
Body
WHEREAS, the Division of Police needs a contract for maintenance and repair services with Agilent Technologies, Inc.; and
WHEREAS, Agilent Technologies, Inc. is a sole source provider of these maintenance and repair services; and
WHEREAS, funds budgeted in the Division's General Fund budget will be used for a maintenance and repair services contract for the Police Crime Lab Gas Chromatograph/Mass Spectrometer Instruments; and
WHEREAS, it is in the best interest of the City to enter into said agreement in accordance with the relevant sole source provisions of the City of Columbus Codes ; and
WHEREAS, an emergency exists in the usual daily operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to have maintenance and repair services for the six (6) existing Agilent Gas Chromatograph/Mass Spectrometer instruments as soon as possible for the preservation of the public health, peace, property safety, welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into a contract for maintenance and repair services with Agilent Technologies, Inc.
SECTION 2. That the expenditure of $30,220.67, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 010 | OBJ LEVEL (1) 03 | OBJECT LEVEL (3) 3372 | OCA # 300616 |
SECTION 3. That said contract shall be awarded in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.