Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for construction of the new McKinley Avenue Complex at 1355 McKinley Avenue.
Ordinance 2145-2014 authorized the original contract and passed September 29, 2014, for $10,639,200.00. This modification is due to Public Service’s need for a truck wash bay at the Central Outpost operation. Public Service designed and bid the project as an alternate project; however, at the time of award the department did not have sufficient funds for this alternate so it was not included in the original legislation. Since then Public Service has determined this is of sufficient priority and need. The department identified funds and is requesting that the city proceed with the truck wash bay project.
Other entities that will be moving into this facility upon completion are the following:
Infrastructure Management (from 650 Nationwide Boulevard)
Facilities Management (from 640 Nationwide Boulevard)
Environmental Abatement (from 650 Nationwide Boulevard)
Technology Telecom Interconnect (from 90 West Broad Street)
EMERGENCY ACTION: The department requests emergency designation so that work for the wash bay can begin immediately and completed along with the balance of the project later this fall. In addition, the entities that will be moving into the Central Outpost relocating from older and inefficient locations and need to do so soon.
R.W. Setterlin Building Company Contract Compliance No. 31-0836188, expiration date October 29, 2016.
Fiscal Impact: The cost of this contract is $673,365.00 and funding is to come from the Streets and Highways Bond Fund, Fund 704.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Streets and Highways Bond Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for construction of a truck wash bay associated with the Central Outpost at the McKinley Avenue Complex at 1355 McKinley Avenue; to authorize the total expenditure of $673,365.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($673,365.00)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Streets and Highways G.O. Bond Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to modify a contract with R.W. Setterlin Building Company for the construction of the McKinley Complex at 1355 McKinley Avenue; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with R.W. Setterlin Building Company for the construction of the McKinley Complex at 1355 McKinley Avenue, so as to relocate various operations from West Nationwide Boulevard and City Hall due to their overall age and condition, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget, authorized by Ordinance 0557-2015, be amended to provide sufficient authority in the appropriate project as follows:
Fund / Project / Project Name / Current / Change / Amended
704 / 440005 - 100015 UIRF - Misc (Voted Carryover) / $60,620.00 / ($60,620.00) / $0.00
704 / 440005 - 100016 UIRF - Iuka Road Lighting (Voted Carryover) / $114,562.00 / ($114,562.00) / $0.00
704 / 440005 - 100017 UIRF - ENB & High Street Left Turn Lane (Voted Carryover) / $70,242.00 / ($59,488.00) / $10,754.00
704 / 530020 - 100022 Street Equipment - 800MHz Radio Upgrades/Replacements (Voted Carryover) / $204,364.00 / ($204,364.00) / $0.00
704 / 540005 - 100001 / School Flashers - 20 MPH - Commodities (Voted Carryover) / $4,334.00 / ($4,334.00) / $0.00
704 / 540008 - 100001 / Sign Upgrading/Streetname Signs - Commodities (Voted Carryover) / $230,000.00 / ($230,000.00) / $0.00
704 / 590130-100028 / Facilities - Truck Wash - McKinley Central Outpost (Voted Carryover) / $0.00 / $673,365.00 / 673,365.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriation between projects within the Streets and Highways G.O. Bonds Fund, Fund 704, as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005 - 100015 UIRF - Misc / 06-6600 / 740515 / $60,619.70
704 / 440005 - 100016 UIRF - Iuka Road Lighting / 06-6600 / 740516 / $114,562.00
704 / 440005 - 100017 UIRF - ENB & High Street Left Turn Lane / 06-6600 / 740517 / $59,487.73
704 / 530020 - 100022 Street Equipment - 800MHz Radio Upgrades/Replacements / 06-6600 / 742022 / $204,362.50
704 / 540005 - 100001 / School Flashers - 20 MPH - Commodities / 06-6600 / 740501 / $4,333.07
704 / 540008 - 100001 / Sign Upgrading/Streetname Signs - Commodities / 06-6600 / 740801 / $230,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590130-100028 / Facilities - Truck Wash - McKinley Central Outpost / 06-6600 / 741328 / $673,365.00
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the construction of the McKinley Avenue Complex at 1355 McKinley Avenue.
SECTION 4. That for the purpose of paying the cost of this contract, the sum of up to $673,365.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590130-100028 / Facilities - Truck Wash - McKinley Central Outpost / 06-6620 / 741328 / $673,365.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.