Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Wandel and Schnell Architects, Inc. dba WSA Studio for the design of improvements to the undeveloped Wilson Road Parkland (Planning Area 15). This design work will include site amenities such as an open shelter, parking lot, and connecting pathways with the Camp Chase Rail Trail. These improvements will serve both users of the park and of the Camp Chase Rail Trail and would allow the Recreation and Parks Department to open the park for public use.
The Recreation and Parks Department has worked with the Friends of Camp Chase Trail, the Westgate Neighborhood Association, the Greater Hilltop Area Commission, the Westside Community Fund and other members of the local community to obtain input on a master plan for the park that will guide the design and layout of these improvements.
The costs for this project will be $87,200.00 with a contingency of $2,800.00 for a total of $90,000.00.
We are seeking to waive the competitive bidding requirements of Columbus City Code Chapter 329 for this contract due to cost savings to be gained from the firm’s preliminary design and engineering efforts for the park development, and their advanced level of schematic design of the trail head, walks, and utility services. The schedule of delivery for the final plans would allow for bidding the improvements in November of 2015.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said design contract so that the construction phase of the project can be bid in November 2015.
Fiscal Impact:
$90,000.00 is budgeted and available in the Recreation and Parks Grant Fund 283 to meet the financial obligations of this contract.
Principal Parties:
WSA Studio
982 South Front Street, Columbus, OH 43206
Timothy Hawk 614-824-1633
CC#31-0993665
Exp Date: 4/4/16
Columbus Employees: 10+
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with WSA Studio for the design of improvements to the Wilson Road Parkland; to waive the competitive bidding requirements of the Columbus City Code; to authorize the expenditure of $87,200.00 with a contingency of $2,800.00 for a total of $90,000.00 from the Recreation and Parks Grant Fund; and to declare an emergency. ($90,000.00)
Body
WHEREAS, it is necessary to enter into contract with WSA Studio for the design of improvements to the Wilson Road Parkland; and
WHEREAS, it is in the best interest of the Recreation and Parks Department to waive the competitive bidding requirements of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that the construction phase of the project can be bid in November 2015: NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into a contract with WSA Studio for the design of improvements to the Wilson Road Parkland.
SECTION 2. That the expenditure of $90,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 283, as follows:
Project OCA Code Object Level 3 Amount
511506-100000 (Wilson Rd. Park Development) 511506 6621 $90,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Council finds it in the best interests of the City to waive the competitive bidding provisions of Chapter 329 of the Columbus City Code.
SECTION 6. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.