Explanation
BACKGROUND: This ordinance authorizes the option to purchase Sewer Brick for the Department of Public Utilities, Division of Sewers and Drainage. The term of the proposed option contract will be through October 31, 2017 with the option to extend one additional year, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005884. These bricks are used for various sewer repair and replacement projects. The Purchasing Office opened formal bids on June 25, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the Columbus City Code (Solicitation SA005884). Twenty-two bids (F1:3, MAJ:19). were solicted. One bid was received (MAJ: 1)
The Purchasing Office is recommending award of one contract to the lowest, responsive bidders:
Hamilton Parker Company, CC# 203928062, exp. 9/9/2015. Estimated annual expenditure is $30,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action sewer brick will not be available and the efforts of the Department of Public Utilities, Division of Sewers and Drainage to continue with sewer maintenance and repair projects would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Department of Public Utilities will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Sewer Brick from Hamilton Parker Company; to authorize the expenditure of one dollar to establish this contract from the General Fund; and to declare an emergency ($1.00).
Body
WHEREAS, the Department of Publi...
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