Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Kone, Inc. for maintenance and service of various elevators under the purview of the Facilities Management Division. The original contact was authorized by Ordinance No. 1566-2014, and provides four one-year renewal options. This is the first of the four renewal provisions provided for the within the initial contract. The term of this contract is August 1, 2015 through July 31, 2016.
Required maintenance and service on elevators is necessary to maintain the State of Ohio Elevator Operating Certificate and ensuring no disruption in service, thereby protecting the safety of elevator users.
This legislation also authorizes the repair of elevator no. 2 at the Columbus Model Neighborhood Facility, 1393 East Broad Street. The elevator is currently out of service due to a hydraulic leak.
Emergency action is requested so that required maintenance and services on elevators is not delayed, thereby protecting the safety of elevator users.
Kone, Inc. Contract Compliance No. 36-2357423, expiration date December 5, 2015.
Fiscal Impact: The Facilities Management Division budgeted $150,000.00 in the General Fund budget for the maintenance and service of elevators. This legislation also authorizes an additional $23,264.00 for the cost of the elevator repair at 1393 East Broad Street. Sufficient funding is available in the Facilities Management General Fund budget.
Title
To authorize the Finance and Management Director to renew a contract with Kone, Inc. for maintenance, service, and repair of various elevators under the purview of the Facilities Management Division; to authorize the expenditure of $173,264.00 from the General Fund; and to declare an emergency. ($173,264.00)
Body
WHEREAS, Ordinance No. 1566-2014, passed by City Council on July 11, 2014, authorized the original elevator maintenance and service contract and provided for up to four renewals; and
WHEREAS, it is necessary to renew and modify a contract with Kone, Inc. for the maintenance, service, and repair of various elevators under the purview of the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew and modify a contract with Kone, Inc. for the maintenance, service and repair of various elevators under the purview of the Facilities Management Division, thereby protecting the safety of elevator users thereby preserving the public health, property, safety, and welfare; now, therefore:
SECTION 1. That the Finance and Management Director is hereby authorized to renew and modify a contract with Kone, Inc. for the maintenance and service of elevators in various City facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $173,264.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $173,264.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.