Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a contract for the purchase of three aerial lifts for the Facilities Management Division. The competitive bidding process in accordance with Columbus City Code Chapter 329 was used for procurement of these aerial lifts. This ordinance also authorizes the Finance and Management Director to establish a contract for the purchase of trailer(s) to transport these aerial lifts. These trailer(s) have not yet been procured, but procurement will follow the competitive bidding provisions of Columbus City Codes.
In accordance with the competitive bidding provision of Columbus City Codes, the Purchasing Office on behalf of the Facilities Management Division published SA005897. Bids were opened, and upon evaluation Hertz Equipment Rental was deemed the lowest, responsive and responsible bidder.
The following vendors submitted bids:
Hertz Equipment Rental $35,214.00
Straight Up Equipment Company $39,003.00
Columbus Supply $40,377.65
Hertz Equipment Rental Corp. Contract Compliance #136174127, expires 1/24/2016
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search
Fiscal Impact: A total of $50,000 is budgeted and available within the Construction Management Capital Improvement Fund.
Emergency action is requested so that this equipment can be placed into service for immediate use by the Facilities Management Division.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director, on behalf of the Facilities Management Division, to establish contracts for the purchase of aerial lift platforms and trailers; to authorize the expenditure of $50,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, the Facilities Management Division has a need to acquire equipment to be used in Facilities Management Operations; and
WHEREAS, solicitation SA005897 was posted on vendor services; and
WHEREAS, Hertz Equipment Rental Corp was deemed the lowest responsible and responsive bidder and is recommended to be awarded the contract for aerial lifts; and
WHEREAS, the competitive bidding provisions of City Code Chapter 329 will be used to process the solicitation of competitive bids to acquire trailer(s) for the transport of these lifts; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget; and
WHEREAS, funding for these vehicles is available within the Construction Management Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance & Management, in that it is immediately necessary to authorize the Director to establish purchase orders and contracts for the purchase of new equipment for use by the Facilities Management Division, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended as follows:
FUND 733
Project Name| Project No.|Current Authority|Revised Authority|Difference
Facility Renovations - Project Cost Allocation |570030 - 100102|$59,001|$9,001|($50,000) [Unvoted Carryover]
Facility Equipment|570076-100000|$0|$50,000|$50,000 [Unvoted Carryover]
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriation within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-50| Fund: 733|Project Number 570030-100102|Project Name - Facility Renovations - Project Cost Allocation (Unvoted Carryover)|OCA Code: 733302|OL3: 6651|Amount $50,000.00
TO:
Dept/Div: 45-50| Fund: 733|Project Number 570076-100000|Project Name - Facility Equipment (Unvoted Carryover)|OCA Code: 733076 |OL3: 6651|Amount $50,000.00
SECTION 3. That the Finance and Management Director is hereby authorized to award a bid and enter into contract with Hertz Equipment Rental Corp for the acquisition of aerial lift platforms pursuant to solicitation SA005897.
SECTION 4. That the Finance and Management Director is authorized to enter into contracts and establish purchase orders in an amount up to $14,786.00 in accordance with the competitive bidding provisions of City Code Chapter 329 for trailer(s) to transport the aerial lifts.
SECTION 5. That the expenditure of $50,000.00 or so much thereof as may be necessary in regard to the actions authorized in SECTIONS 3 and 4 above, be and is hereby authorized and approved as follows:
Dept/Div: 45-50
Fund: 733
Project/Detail: 570076-100000
Project Name: Facility Equipment
OCA Code: 733076
Object Level 1: 06
Object Level 3: 6651
Amount: $50,000.00
SECTION 6. That the monies in the foregoing SECTION 5 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after the passage if the Mayor neither approve nor vetoes the same.