Explanation
BACKGROUND: This legislation is for the option to establish two (2) UTC contracts for Lamps and associated parts to be used by various City agencies. The term of the proposed option contracts is through June 30, 2017. The contracts may be extended for one (10 additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on July 9, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City code (Solicitation SA005910). Seventy-Four (74) bids were solicited: (M1A: 1, MBR: 2, F1: 1, ASI: 1). Three (3) bids were received (MAJ).
Two contracts are recommended for award for Lamps and associated parts. The specifications stated that multiple contracts could be awarded to the lowest, responsive, responsible and best bidders per category and catalog.
At this time, the City of Columbus has embarked on implementing a new e-catalog approach to buying, as approved by Ordinance 1078-2013. The catalog system purchased from Vinimaya, Inc. will allow City agencies to shop City contracts. The requesting agency will log into the e-catalog, search for the item needed and the e-catalog will search the City catalogs, including these two (2) suppliers, bringing back the results that meet the searched criteria providing the user with the contracted prices. The City will be uploading company product information along with pricing on awarded UTC type contracts. By uploading these two (2) company's catalogs, the agencies will be able to search, review and order the needed items at the best pricing based on their needs. This change will enable the City agencies to more efficiently and effectively purchase various Lamps.
A waiver of regulations is being requested as the current City Code does not provide the ability to award multiple suppliers for the same categories/items.
The Purchasing Office is recommending awards to the overall lowest, responsive, respo...
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