Explanation
BACKGROUND: This ordinance authorizes the purchase of thirty-seven (37) Panasonic "Toughbook" Laptops for the Fire Division from an existing State of Ohio Term Schedule Contract with Insight Public Sector. These laptops are replacement units for the "Toughbook" laptops currently installed in Emergency Medical Services vehicles for use by paramedics with CAD and pre-arrival instructions at emergency scenes. The Fire Division has a need to replace existing equipment that are beyond their useful life and will no longer be warranted. Utilizing the State Term Schedule Contract will permit the timely ordering of thirty-seven (37) Panasonic "Toughbook" laptops at a comparable price to previous purchases. Included with this laptop purchase will be an extended five (5) year service warranty agreement. This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Schedule Contract exists for this purchase (State Term Schedule STS033 /OAKS Contract No. 534242).
Contract Compliance: Insight Public Sector 36-3949000 (active c.c.)
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate purchase of this communications equipment so emergency services can continue without interruption.
FISCAL IMPACT: This ordinance authorizes the appropriation, transfer and expenditure of $145,404.40 from the General Permanent Improvement Fund and the appropriation and expenditure of $50,000.00 from the Safety Initiative Fund.
Title
To amend the 2015 Capital Improvement Budget, to authorize the appropriation and transfer of funds within the General Permanent Improvement Fund and to appropriate $50,000.00 within the Safety Initiative Fund; to authorize and direct the Finance and Management Director to issue a purchase order for Panasonic "Toughbook" laptop computers for the Division of Fire from an existing Cooperative State of Ohio Term Schedule Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with Insight Public Sector; to authorize the expenditure of $145,404.40 from the General Permanent Improvement Fund and $50,000.00 from the Safety Initiative Fund; and to declare an emergency. ($195,404.40)
Body
WHEREAS , it is necessary to amend the 2015 Capital Improvement Budget and to authorize the appropriation and transfer of funds within the General Permanent Improvement and appropriate funds within the Safety Initiative Fund; and
WHEREAS, the Fire Division has a need to purchase thirty-seven (37) Panasonic "Toughbook" laptops; and
WHEREAS, a State of Ohio Term Schedule Contract established by the State of Ohio with Insight Public Sector, Department of Administrative Services Purchasing Office exists for these purchases; and
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to purchase said laptops to replace existing equipment that will soon be without maintenance services and for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended in Fund 748 as follows:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Unallocated Balance Fund 748 748999-100000 (Gen Perm Imp Carryover) $501,592 | $596,024| $94,432
Unallocated Balance Fund 748 748999-100000 (Gen Perm Imp Carryover) $596,024 | $493,488| ($102,536)
Police Cruisers Fund 748 330035-100000 (Gen Perm Imp Carryover) $0 | $24,585 | $24,585
Police Cruisers Fund 748 330035-100000 (Gen Perm Imp Carryover) $24,585 | $0 | ($24,585)
Fire Facility Renovation Fund 748 340103-100000 (Gen Perm Imp Carryover) $18,283 | $0 | ($18,283)
Fire Equipment 340123-100000 (Gen Perm Imp Carryover) $0| $145,404 | $145,404
SECTION 2. To appropriate from the unappropriated balance as follows:
Dept/Div. 45-01| Fund 748| Project Number 748999-100000| Project Name Unallocated Balance Fund 748| OCA Code 643114| OL3 6651 | Amount $102,536.40
Dept/Div. 30-04| Fund 748| Project Number 340103-100000| Project Name Fire Facility Renovation Fund 748| OCA Code 748103| OL3 6651 | Amount $18,283.20
Dept/Div. 30-04| Fund 016 | OCA Code 304016 | OL3 6651 | Amount $50,000.00
SECTION 3. That the transfer of cash and appropriation within the General Permanent Improvement Fund be authorized as follows:
FROM:
Dept/Div. 45-01 | Fund 748 | Project Number 748999-100000 | Project Name Unallocated Balance Fund 748 | OCA Code 643114 | OL3 6651 | Amount $102,536.40
Dept/Div. 30-03 | Fund 748 | Project Number 330035-100000 | Project Name Police Cruisers Fund 748| OCA Code 748035| OL3 6651 | Amount $24,584.80
Dept/Div. 30-04 | Fund 748 | Project Number 340103-100000 | Project Name Fire Facility Renovation Fund 748| OCA Code 748103| OL3 6651 | Amount $18,283.20
TO:
Dept/Div: 30-04 | Fund: 748 | Project Number: 340123-1000000 | Project Name: Fire Equipment | OCA Code:340123 | Project: 340123-100000 | OL3 6651 | Amount $145,404.40
SECTION 4. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Insight Public Sector for the purchase of the purchase of thirty-seven (37) Panasonic "Toughbook" Laptops for the Fire Division in accordance with the existing state of Ohio Term Schedule Contract established by the State of Ohio Purchasing Office with Insight Public Sector, as authorized by Ordinance Number 582-87.
SECTION 5. That the appropriation and expenditure of $195,404.04, or so much thereof as may be necessary, be and is hereby authorized as follows:
$145,404.40 ~ General Permanent Improvement Fund 748 | Dept 30-04 | OCA 340123 | Obj Lvl 3 6651
$50,000.00 ~ Safety Initiative Fund 016 | Dept 30-04 | OCA 304016 | Obj Lvl 3 6651
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.