Explanation
BACKGROUND: For the option to purchase Liebert Equipment and Maintenance products for the Department of Technology. Liebert Equipment and Maintenance products are used as network infrastructure equipment in the City's computer systems. The term of the proposed option contract will be two (2) years, expiring June 30, 2017, with the option to extend for one additional year. The Purchasing Office opened formal bids on May 7, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding, Solicitation # SA005850. One hundred and three (103) (V1:1, MBR:5, M1A:8, F1:3, AS1:1) bids were solicited; A total of two (2) bid proposals (M1A:1, MBR:1) were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder in compliance with the specifications.
OM Office Supply Inc., CC#251794667 (expires 03/11/2016).
Total Estimated Annual Expenditure: $ 50,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because Liebert Equipment and maintenance is used and needed daily for data center power and thermal management. Discontinuation of this product would negatively affect the data center.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. Department of Technology and other city agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Liebert Equipment and Maintenance with OM Office Supply Inc., to authorize the expenditure of one (1) dollar to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 7, 2015 and selected the lowest, responsive, responsible and best bid. Four (4) bids were received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, Liebert Equipment and Maintenance products are used as network infrastructure equipment in the City's computer systems, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into one (1) UTC contract for an option to purchase Liebert Equipment and Maintenance UTC to ensure uninterrupted supply of materials and services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following UTC contract for an option to purchase Liebert Equipment and Maintenance with Solicitation SA005850; contract is through June 30, 2017 and may be extended for one (1) additional one year subject to mutual agreement by both parties:
OM Office Supply, Inc.; Awarded all items; Amount $1.00.
SECTION 2. That the expenditure of $1.00 per agency is hereby authorized from the General Fund, Organization Level 1: 45-01, Fund 10, OCA: 450047, Object Level 3: 2270 to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.