Explanation
This purpose of this legislation is to authorize the Director of Public Utilities to enter into a contract modification for the purpose of providing additional parts and maintenance agreement for specialized PerkinElmer testing equipment located at the Division of Sewerage and Drainage Surveillance Laboratory with PerkinElmer Health Sciences, Inc. The original agreement is in effect from April 1, 2015 up to and including March 31, 2016.
The Division of Sewerage and Drainage, Surveillance Laboratory purchased 2 GC/MS instruments at the beginning of 2015. The warranty is set to expire November 7, 2015. The service contract coverage for this new equipment will be from November 7, 2015 through and including March 31, 2016 at which time it will be included in the cost of the overall service contract for 2016-17. The maintenance agreement for the additional testing equipment will include all service, labor and parts. PerkinElmer Health Sciences, Inc. is the single manufacturer, maintenance service provider and distributor of the equipment.
This ordinance is being submitted in accordance with the pertinent provisions of Sole Source procurement of the Columbus City Code Chapter 329.
The equipment is vital to the wastewater treatment process. It is used to test VOC and SVOC samples for our industries and wastewater treatment plants.
SUPPLIER: PerkinElmer Health Sciences, Inc. (04-3361624), Expires 1-24-16
PerkinElmer Health Sciences, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is $8,408.80. Total contract amount including this modification is $46,800.80.
2. Reason additional funds were nor foreseen: The need for additional funds was not known until the purchase was made and the warranty provided by the manufacturer.
3. Reason other procurement processes not used: PerkinElmer Health Sciences, Inc. is the single manufacturer, maintenance service provider and distributor of the equipment.
4. How was cost determined: The cost was prorated from November 7, 2015 through March 31, 2016 to allow for coverage until such time as it is included in the overall service contract for 2016-17.
FISCAL IMPACT: $8,408.80 is needed and budgeted for this service.
$62,450.00 was spent in 2014
$66,444.00 was spent in 2013
Title
To authorize the Director of Public Utilities to enter into a contract modification for parts and service with PerkinElmer Health Sciences, Inc. for laboratory equipment located at the Surveillance Laboratory within the Division of Sewerage and Drainage in accordance with the pertinent provisions of sole source procurement of the Columbus City Code, and to authorize the expenditure of $8,408.80 from the Sewerage System Operating Fund. ($8,408.80)
Body
WHEREAS, the Division of Sewerage and Drainage, Surveillance Laboratory purchased 2 GC/MS instruments at the beginning of 2015, and
WHEREAS, this equipment is used to test VOC and SVOC samples for our industries and wastewater treatment plants, and
WHEREAS, this equipment requires to be maintained through periodic maintenance, and
WHEREAS, the warranty for this equipment is set to expire November 7, 2015, and there is a need to establish a parts and maintenance agreement, and
WHEREAS, the Division of Sewerage and Drainage has already entered into contract #EL016932 with PerkinElmer for the purpose of providing a parts and maintenance agreement for specialized PerkinElmer testing equipment located that the Surveillance Laboratory, and
WHEREAS, PerkinElmer Health Sciences, Inc. is the manufacturer and distributor of said equipment, and for parts and service, and is the sole authorized company to provide the necessary parts and service for the equipment, and
WHEREAS, the original contract is in effect from April 1, 2015 to and including March 31, 2016, and
WHEREAS, this modification No.1 will provide service contract coverage for this new equipment from November 7, 2015 through and including March 31, 2016 at which time it will be included in the cost of the overall service contract for 2016-17, and
WHEREAS, the Division of Sewerage and Drainage is requesting this contract modification to be established in accordance with the pertinent provisions of the sole source procurement of the Columbus City Code, Chapter 329, and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify and increase the existing contract with PerkinElmer Health Sciences, Inc. in order to provide for parts and maintenance services for the new equipment, in the interim between coverage periods; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into modification No. 1 of contract #EL016932 for parts and service with PerkinElmer Health Sciences, Inc., 710 Bridgeport Avenue, Shelton, CT 06484-4794, for the maintenance of additional PerkinElmer testing equipment for the Division of Sewerage and Drainage, Surveillance Laboratory. Total amount of modification No. 1 is ADD $8,408.80. Total contract amount including this modification is $46,800.80.
SECTION 2. That this contract modification for parts and service is being established in accordance with the pertinent provisions for sole source procurement, of the Columbus City Code Chapter 329.
SECTION 3. That the expenditure of $8,408.80 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650 as follows:
OCA: 605105
Object Level 1: 03
Object Level 03: 3372
Amount: $8,408.80
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.