Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the 2014 - 2016 Construction Administration and Construction Inspection Services Agreement with Stantec Consulting Services, Inc. Funding for this modification will be for two Division of Water projects:
1. Dering Avenue Area Water Line Improvements Project, CIP No. 690236-100060, Contract No. 1189; Community Planning Area: “Far South”, includes the following streets: Dering Avenue, Fornoff Road, South 5th Street, South 6th Street, Benfield Avenue, Delray Road, and Betz Road.
2. Simpson Drive Area Water Line Improvements Project, CIP No. 690236-100062, Contract No. 1191; Community Planning Area: “Eastmoor/Walnut Ridge”, includes the following streets: Simpson Drive, Maetzel Drive, Huntly Drive, Amesbury Road, Thurston Drive, Rodney Road, Grimsby Road, Errington Road, Boynton Place, and Marble Drive.
1.1. Amount of additional funds to be expended: $713,065.18
Original Contract Amount: $ 670,000.00 (EL015634)
Modification 1 (current): $ 713,065.18
Total (Orig. + Mod. 1) $1,383,065.18
1.2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation (Ordinance No. 0391-2014). This is a continuation of the anticipated process.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide Construction Administration and Construction Inspection Services for projects from 2014 - 2016.
1.4. How cost of modification was determined:
A cost proposal was provided by Stantec Consulting Services, Inc. and reviewed by Division of Water staff and was deemed acceptable.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of the water line improvements projects is to replace or rehabilitate existing water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss.
3. MULTI-YEAR CONTRACT:
This ordinance will authorize expenditures up to $713,065.18 for two Division of Water projects. The Department anticipates requesting additional appropriations to this contract for fiscal year 2016 through a planned contract modification duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill capital improvement related needs subject to the approval of a contract modification by City Council.
4. CONTRACT COMPLIANCE INFO: 31-1268980 | MBR | Expires 1/29/17
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
5. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary as well as an amendment to the 2015 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc. for two Division of Water projects; to authorize a transfer and expenditure in an amount up to $713,065.18 within the Water Works Enlargement Voted Bonds Fund; and to authorize an amendment to the 2015 Capital Improvements Budget. ($713,065.18)
Body
WHEREAS, original contract number EL015634 was authorized by Ordinance No. 0391-2014, passed March 24, 2014, was executed on April 28, 2014, and was approved by the City Attorney on May 5, 2014 for the 2014 - 2016 Construction Administration and Construction Inspection Services agreement; and
WHEREAS, Modification No. 1 is needed to provide funding for the Division of Water’s Dering Avenue Area Water Line Improvements Project and the Simpson Drive Area Water Line Improvements Project, in accordance with the Department's design requirements in order to ensure the continued operation of its water infrastructure; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification for said Division of Water projects with Stantec Consulting Services, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director to modify and increase the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc.; for two Division of Water projects; for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Columbus, Ohio 43204; in an amount up to $713,065.18; that will continue to provide Construction Administration and Construction Inspection Services for two water improvement projects in accordance with the terms and conditions of the contract on file in the offices of the Division of Water.
SECTION 2. That this contract modification is in compliance with Chapter 329 of Columbus City Code.
SECTION 3. That the City Auditor is hereby authorized to transfer $413,065.18 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690236-100055 (New Funding) | Fenway Rd. Area WL | 623655 | -$113,065.18
606 | 690236-100059 (New Funding) | Deland Ave. Area WL | 623659 | -$300,000.00
606 | 690236-100060 (New Funding) | Dering Ave. Area WL | 623660 | +$345,316.74
606 | 690236-100062 (New Funding) | Simpson Dr. Area WL | 623662 | +$67,748.44
SECTION 4. That the 2015 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690236-100055 (New Funding) | Fenway Rd. Area WL | $245,794 | $132,728 | -$113,066
606 | 690236-100059 (New Funding) | Deland Ave. Area WL | $300,000 | $0 | -$300,000
606 | 690236-100060 (New Funding) | Dering Ave. Area WL | $300,000 | $645,317 | +$345,317
606 | 690236-100062 (New Funding) | Simpson Dr. Area WL | $300,000 | $367,749 | +$67,749
SECTION 5. That an expenditure up to $713,065.18 is hereby authorized within Dept/Div. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level Three 6686, as follows:
Project No. | Project Name | OCA | Amount
690236-100060 (New Funding) | Dering Ave. Area WL Imp’s | 623660 | $345,316.74
690236-100062 (New Funding) | Simpson Dr. Area WL Imp’s | 623662 | $367,748.44
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.