Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement for the option to establish one (1) UTC contract for Plumbing Supplies to be used by various City agencies. The term of the proposed option contract is through March 31, 2018. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on October 1, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation SA006029). One hundred and thirty seven (137) bids were solicited (MBR:5; M1A:9; F1:3; AS1:2); One (1) bid was received (MAJ:1).
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidder as follows:
Westwater Supply Corp.: CC# 314427980 expires: 11/10/2016, Categories 1,2,3,4,5,6,7,7A,8,9,10B,10D,10E,11,12,13,14A,14B,15,16,18,21,22,23,24 $1.00
Total Estimated Annual Expenditure: $750,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
30-Day Designation: This ordinance is being submitted as 30-day legislation.
Title
To authorize the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Plumbing Supplies with Westwater Supply Corp., and to authorize the expenditure of one (1) dollar to establish the contract from the General Fund. ($1.00)
Body
WHEREAS, Plumbing Supplies are used to maintain facilities and meet other needs by various City Agencies; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 1, 2015 and selected the lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contract for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the usual daily operations of the Department of Finance and Management to purchase plumbing supplies in order to maintain various facilities; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for an option to purchase Plumbing Supplies through March 31, 2018 with the option to extend for one (1) additional year in accordance with Solicitation SA006029;
Westwater Supply Corp.: Categories: 1,2,3,4,5,6,7,7A,8,9,10B,10D,10E,11,12,13,14A,14B,15,16,18,21,22,23,24, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the General Fund, Organization Level: 45-01, Fund 10, OCA: 450047, Object Level 3: 2270 to pay the cost thereof.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.