Explanation
BACKGROUND:
This legislation will authorize the Director of Finance and Management to establish a purchase order from an existing UTC (FL005559, BPO BPCMP33H) with KLA Laboratories Inc., which expires June 30, 2016 for the Department of Technology (DoT) (network section) and on behalf of the Department Public Utilities (DPU), and the Department of Public Service (DPS) within the Divisions of Street Construction and Transportation. The purchase order will provide for voice, video, and data cabling equipment and services for City agencies before the 2016 budget is approved. The total cost of the equipment and services needed is $34,000.00.
CONTRACT COMPLIANCE:
KLA Laboratories, Inc. CC#: 38-0702321 Expiration Date: 06/24/2017
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
Funding in the amount of $34,000.00 was identified within the third quarter review and is within the Department of Technology's budget for Network ($10,000.00) and within the agency’s direct charge budget of DPU ($22,000.00), DPS - Divisions of Street Construction ($1,000.00) and Transportation ($1,000.00). Approval of this ordinance will allow for the expenditure of $34,000.00, for City agencies that will need cabling and equipment services before the 2016 budget is approved.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, on behalf of other city agencies, to establish purchase orders from an existing Universal Term Contract (UTC) with KLA Laboratories Inc., for cabling equipment and services; to authorize the expenditure of $34,000.00 from the Department of Technology, Information Services Division, Internal Services Fund; and to declare an emergency ($34,000.00).
Body
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, on behalf of other other city agencies, to establish purchase orders from an existing UTC with KLA Laboratories Inc., (FL005559, BPO BPCMP33H), which expires June 30, 2016, for cabling equipment and services, at a cost of $34,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary for the Director of Finance and Management to establish purchase orders from an existing Universal Term Contract (UTC -FL005559, BPO BPCMP33H) with KLA Laboratories Inc, for voice, video, and data cabling services, at a cost of $34,000.00 for the Department of Technology, on behalf of other city agencies; for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, be and is hereby authorized to establish purchase orders for the Department of Technology, on behalf of other city agencies, for the purchase of voice, video, and data cabling services from a pre-established universal term contract (UTC) with KLA Laboratories Inc., FL005559 (BPO BPCMP33H), expiration date 6/30/2016, in the amount of $34,000.00.
SECTION 2: That the expenditure of $34,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
(DoT-Network/- $10,000.00
Division: 47-02| Fund: 514| Subfund: 001| OCA Code: 470206| OBJ Level 1: 03| OBJ Level 02: 3321| Amount: $10,000.00
(DoT-Department of Public Utilities/ - $22,000.00
Division: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| OBJ Level 1: 03| OBJ Level 03: 3321| Amount: $1,342.00|{DPU - Electricity}
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| OBJ Level 1: 03| OBJ Level 03: 3321| Amount: $8,536.00|{(DPU - Water}
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level 1: 03| OBJ Level 03: 3321| Amount: $9,570.00|{DPU - Sewer & Drains}
Division: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| OBJ Level 1: 03| OBJ Level 03: 3321| Amount: $2,552.00|{DPU - Stormwater}
(DoT-Street Construction/) - $1,000.00
Division: 47-01| Fund: 514| Subfund: 265| OCA Code: 514265| OBJ Level 1: 03| OBJ Level 02: 3321| Amount: $1,000.00
(DoT-Transportation/- $1,000.00
Division: 47-01| Fund: 514| Subfund: 599| OCA Code: 514599| OBJ Level 1: 03| OBJ Level 02: 3321| Amount: $1,000.00
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for reasons stated in the preamble hereto , which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.