Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Precise Boring of Ohio for the Williams Road Pump Station Force Main Improvements project, CIP 650751-100001. This project will replace a section of sanitary force main located under the Scioto River that leaks sewage into the river. The work to be completed by this contract consists of installation of 360 LF of 24-inch sewer via horizontal directional drilling (HDD) method, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
PROJECT TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 180 days from the date that a Notice To Proceed (NTP) is given by the City.
PROCUREMENT INFORMATION: The Department of Public Utilities advertised for competitive bids for the Williams Road Pump Station Force Main Improvements project in the City Bulletin in accordance with the overall provisions of Section 329 of Columbus City Codes. The bids were opened on June 24, 2015. One (1) company submitted a bid for this project. The following company submitted a bid:
Name C.C. No./Exp. Date City/State Status
Precise Boring of Ohio 26-0149186/ 08/26/2016 Lancaster, OH MAJ
The bids were evaluated using the bid tab and quality factor forms and it was determined that Precise Boring of Ohio was the lowest responsive, responsible, and best bid.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
Contract Compliance No.: 26-0149186 | MAJ | Exp. 08/26/2016
Emergency Designation: Emergency designation is not requested.
ECONOMIC IMPACT: Project will replace a section of sanitary force main located under the Scioto River that leaks sewage into the river. Project will mitigate sewage from getting into the Scioto River.
FISCAL IMPACT: This ordinance authorizes the transfer within and the expenditure of up to $305,586.00 from the Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 664 and an amendment to the 2015 Capital Improvement Budget to establish sufficient budget authority for this ordinance.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Precise Boring of Ohio for the Williams Road Pump Station Force Main Improvements project; to authorize the transfer within and the expenditure of up to $305,586.00 from the Sanitary Sewer General Obligation (G.O.) Bond Fund; and to amend the 2015 Capital Improvements Budget. ($305,586.00)
Body
WHEREAS, the Department of Public Utilities advertised for competitive bids for the Williams Road Pump Station Force Main Improvements project, on the City's Vendor Services website and in the City Bulletin in accordance with the overall provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, only one company submitted a bid for this project and the Precise Boring of Ohio was selected using the bid tab and quality factor process; and
WHEREAS, it is necessary to complete this project because this project will replace a section of sanitary force main located under the Scioto River that leaks sewage into the river; and
WHEREAS, it is necessary for City Council to authorize the transfer within and expenditure of funds from the Sanitary Sewer System GO Bond Fund, Fund 664; and
WHEREAS, it is necessary to amend the 2015 Capital Improvements Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a construction contract with Precise Boring of Ohio for the Williams Road Pump Station Force Main Improvements project, at the earliest practicable date; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a construction contract with the Precise Boring of Ohio, 4213 Westfall Rd., Lancaster, Ohio 43130 for the Williams Road Pump Station Force Main Improvements Project pursuant to the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $303,266.00 within the Department of Public Utilities, Division of Sewerage and Drainage, Sanitary Sewer General Obligation Bond Fund No. 664 | Obj. Lvl 3: 6630 | as follows:
From:
Project No. | Project Name | OCA Code | Change
650405-100100 | Barthman / Parsons Integrated Solutions | 645100 | -$125,000.00
650725-100001 | Lrg Dia. Sewer Rehab Olentangy Main Trunk | 647251 | -$130,515.01
650350-100000 | WWTF’s Renovations & Rehab Contingencies | 664350 | -$27,002.89
650640-100000 | Castle Rd Pump Station | 664640 | -$20,748.10
To:
Project No. | Project Name | OCA Code | Change
650751-100001 | Williams Rd. Pump Station Force Main | 664751 | $303,266.00
SECTION 3. That the 2015 Capital Improvements Budget, Ord. 0577-2015 is amended as follows to provide sufficient budget authority for the project expenditures:
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
Creation of Authority to Match Cash from Cancellations
650405-100100 | Barthman / Parsons Integrated Solutions | $1,602,791 | $1,727,791 | $125,000
650725-100001 | Lrg Dia. Sewer Rehab Olentangy Main Trunk | $0 | $130,516 | $130,516
650350-100000 | WWTF’s Renovations & Rehab Contingencies | $200,000 | $227,003 | $27,003
650640-100000 | Castle Rd Pump Station | 664640 | $0 | $28,338| $28,338
650751-100001 | Williams Rd. Pump Station Force Main | $0 | $2,320 | $2,320
650405-100100 | Barthman / Parsons Integrated Solutions | $1,727,791 | $1,602,791 | (-$125,000)
650725-100001 | Lrg Dia. Sewer Rehab Olentangy Main Trunk | $130,516 | $0 | (- $130,516)
650350-100000 | WWTF’s Renovations & Rehab Contingencies | $227,003 | $200,000 | (- $27,003)
650640-100000 | Castle Rd Pump Station | 664640 | $28,338 | $7,590 | (-$20,749)
650751-100001 | Williams Rd. Pump Station Force Main | $2,320 | $305,586 | (+$305,586)
SECTION 4. That the Director of Public Utilities be and hereby is authorized to expend up to $305,586.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 for the Williams Rd. Pump Station Force Main project | Fund 664 | Div. 60-05 | Proj. 650751-100001| Obj. Lvl Three 6630.
650751-100001 | Williams Rd. Pump Station Force Main | 664751 | $305,586.00
SECTION 5. That the said firm the Precise Boring of Ohio, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shal establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.