Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Civil Service Commission, to continue an agreement with Biddle Consulting Group Inc. for upgrades and licensing of CritiCall software. This software is utilized by the Civil Service Commission for testing of non-uniformed personnel. The previous agreement was authorized by ordinance 2221-2014, passed November 3, 2014 through purchase order EL016491. This contract agreement will provide an additional year of software maintenance and support for the period December 17, 2015 through December 16, 2016. The total cost of software licensing, maintenance and support is $3,995.00.
This legislation also authorized the Director of the Department of Technology (DoT), on behalf of the Civil Service Commission, to continue an agreement with Biddle Consulting Group Inc. to provide maintenance and support of OPAC application. This application is also utilized by the Civil Service Commission for testing of non-uniformed personnel. This agreement coverage date for software maintenance and support will be for the period December 14, 2015 through December 13, 2016 at a cost of $2,899.00. The total expenditure to be authorized under this ordinance will be $6,894.00.
Biddle Consulting Group is the sole provider and copyright holder of the CritiCall and OPAC software utilized by Civil Service. Accordingly, Biddle Consulting is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Chapter 329.
EMERGENCY:
Emergency action is requested to expedite authorization of these contracts in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
Last year (2014), the Department of Technology expended $3995.00 (Ord. 2221-2014) and $2899.00 (ED051919) with Biddle Consulting Group, Inc., for services associated with CritiCall software and OPAC software utilized by the Civil Service Commission. The funding for these purchases totaling $6,894.00 was budgeted and is available within the Department of Technology, Internal Service Fund, direct charge budget.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Biddle Consulting Group Inc. CC#/FID#: 68 - 0465690 Expiration Date: 9/10/2016
Title
To authorize the Director of the Department of Technology (DoT), on behalf of the Civil Service Commission, to enter into an agreement with Biddle Consulting Group Inc. for licensing, maintenance and support of CritiCall and OPAC software in accordance with sole source provisions in the Columbus City Code; and to authorize the expenditure of $6,894.00 from the Department of Technology, Internal Service Fund; and to declare an emergency. ($6,894.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Civil Service Commission, to continue contract agreements with Biddle Consulting Group Inc. for software licensing, maintenance and support of CritiCall and OPAC software utilized by the Civil Service Commission for testing of non-uniformed personnel, and
WHEREAS, the contract agreements will provide an additional year of CritiCall support for the period December 17, 2015 through December 16, 2016 and OPAC software licensing, maintenance and support for the period December 14, 2015 through December 13, 2016 at a total cost of $6,894.00; and
WHEREAS, Biddle Consulting Group Inc. is the sole provider for upgrades and licensing of CritiCall and OPAC software, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Deparment of Technology, in that it is immediately necessary to authorize the Director of the Department of Technology, on behalf of the Department of the Civil Service Commission to continue contract agreements with Biddle Consulting Group Inc. for software maintenance and support of CritiCall and OPAC software for the preservation of the testing of non-uniformed personnel, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology (DoT), on behalf of the Civil Service Commission, be and is hereby authorized to continue agreements with Biddle Consulting Group Inc. for software licensing, maintenance and support of CritiCall for the period December 17, 2015 through December 16, 2016 for $3,995.00 and OPAC software maintenance and support for the period December 14, 2015 through December 13, 2016 for $2,899.00. The total cost of this purchase is $6,894.00.
SECTION 2. That the expenditure of $6,894.00 or so much thereof as may be needed is hereby authorized to be expended as follows:
3358: (CritiCall- software licensing support) - $3,995.00
Dept. /Div.: 47-01| Fund: 514| Sub-fund: 010|OCA Code: 270147| Obj. Level 1: 03| Obj. Level 3: 3358| Amount: $3,995.00
3369: (OPAC- software maintenance & support) - $2,899.00
Dept. /Div.: 47-01| Fund: 514| Sub-fund: 010|OCA Code: 270147| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $2,899.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this agreement is being established in accordance with the sole source provisions of Chapter 329 of the City of Columbus Code.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.