Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend a contract on behalf of the Fleet Management Division with Advanced Fuel Systems, Inc to assess, repair and remediate the City fuel and generator site locations. The original contract was established pursuant to Solicitation SA#005570, and authorized under the authority of Ordinance No. 2295-2014, passed November 3, 2014.
Emergency action is requested so that Fleet Management can address emergency repairs and/or renovations to capital assets. This is of special consideration given the broad scope of city fuel infrastructure assets managed and maintained by the Division of Fleet Management.
Contract Compliance Number is 31-1622985. Expires 3/7/2016
Fiscal Impact: The cost of this modification is $250,000.00, and sufficient appropriation exists within the Fleet Management Operating and Capital Funds to fund this modification.
Title
To authorize and direct the City Auditor to transfer $50,000.00 within the Fleet Management Operating Fund; to authorize the Finance and Management Director to modify and extend a contract on behalf of the Fleet Management Division with Advanced Fuel Systems, Inc in order to continue the City's Fuel Tank Management Initiative; to authorize the expenditure of $200,000.00 from the Fleet Management Capital Fund; to authorize the expenditure of $50,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, pursuant to the formal bid for fuel tank management, SA#005570, Advanced Fuel Systems, Inc. was deemed the lowest, responsible, and responsive bidder; and
WHEREAS, the Finance and Management Director entered into contract with Advanced Fuel Systems, Inc. pursuant to Ordinance Number 2295-2014, passed November 3, 2014, for assessment, repair and remediation of the City fuel and generator site locations; and
WHEREAS, it is necessary to modify and extend the contract with Advanced Fuel Systems, Inc. in order to continue the Fuel Tank Management program for assessment, repair and remediation of City fuel and generator site locations; and.
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Director to modify a contract with Advanced Fuel Systems, Inc. so that the Fleet Management Division can assess, repair and remediate various City fuel and generator site locations; thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to transfer $50,000.00 within the Fleet Management Operating Fund as follows:
From:
Dept/Div: 45-05
Fund 513
Subfund: 001
Object Level One: 06
Object Level Three: 6621
OCA Code: 451206
Amount: $50,000.00
TO:
Dept/Div: 45-05
Fund: 513
Subfund: 001
Object Level One: 03
Object Level Three: 3375
OCA Code: 451206
Amount: $50,000.00
SECTION 2. That the Finance and Management Director is hereby authorized to modify and extend a contract on behalf of the Fleet Management Division with Advanced Fuel Systems, Inc. for assessment, repair and remediation of City fuel and generator site locations.
SECTION 3. That the expenditure of $250,000, or so much thereof as may be necessary in regard to the action authorized in Section 2, be and is hereby authorized and approved as follows:
Division: 45-05
Capital Project #: 550005-100000 (Fuel Tank Management)
Fund: 513
Sub-Fund: 002
OCA: 513050
OL1: 06
OL3: 6621
Amount: $200,000.00
Division: 45-05
Fund: 513
Sub-Fund: 001
OCA: 451206
OL1: 03
OL3: 3375
Amount: $50,000.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.