Explanation
BACKGROUND: This legislation authorizes the Director of the Department Public Safety to enter into a contract with Gudenkauf Corporation for the installation of fiber optic cabling at the Police Heliport. This project will provide fiber optic network services to the Police Heliport increasing their network broadband speed. The current bandwidth is not large enough to support the utilization of video across the network. The increase in bandwidth will facilitate the uploading of video from the helicopter cameras to the Arbitrator video management system.
The Department of Technology helped with this fiber cabling upgrade by completing the competitive bid process in compliance with Columbus City Code Chapter 329. One formal bid was prepared and posted on the City's solicitation web site. The bid proposals included a fixed contingency amount of 10 percent in the event that additional service work is required to complete the project. The total bid amount received from each bidder (listed below) includes the contingency amount.
Bid Information: Formal Bid # SA006028 was opened on September 24, 2015. One response was received as follows:
Gudenkauf Corporation $83,050.00
The bidder is a majority business entity.
Based on the lowest, most responsive and best bid received, the recommendation is that a contract be awarded to Gudenkauf Corporation.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 310908234, expires January 1, 2017.
EMERGENCY DESIGNATION: Emergency legislation is required to facilitate prompt contract execution and improve communications connectivity for the Police Heliport.
FISCAL IMPACT: This ordinance authorizes the expenditure of $50,000.00 from the Law Enforcement Contraband Seizure Funds and $33,050.00 from the Department of Technology, Information Services Division, and Capital Improvement Bond from within the Project Police Heliport (Project No. 100005). The balance of funds were previously appropriated in the Law Enforcement Contraband Seizure Fund for this expenditure.
Title
To authorize and direct the Director of the Department Public Safety to enter into a contract with Gudenkauf Corporation for the installation of fiber optic cable and related services; to authorize an expenditure of $50,000.00 from the Law Enforcement Contraband Seizure Fund; to authorize an expenditure of $33,050.00 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($83,050.00)
Body
WHEREAS, a formal bid opening was held on September 24, 2015 for the installation of fiber optic cabling at the Police Heliport; and
WHEREAS, the Department of Public Safety needs to establish a contract for the installation of fiber optic network services to locations within the city; and
WHEREAS, Gudenkauf Corporation was the lowest, most responsive, and best bid received; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract with Gudenkauf Corporation for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Safety is hereby authorized to enter into a contract with Gudenkauf Corporation, for the installation of fiber optic network services for the Police Heliport in the amount of $83,050.00
SECTION 2. That the expenditure of $83,050.00, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03 | FUND 219 | OBJ LEVEL (1) 06 | OBJ LEVEL (3) 6649 | OCA 219017| SUB FUND 017 | AMOUNT $50,000.00
DIV 47-02 | FUND 514 | OBJ LEVEL (1) 06 | OBJ LEVEL (3) 6655| OCA 512246 | SUB FUND 002 | AMOUNT: $33,050.00 | PROJECT NAME: POLICE NETWORK EQUIPMENT UPGRADE CARRYOVER | PROJECT NO: 470046-100005
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.