Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Robertson Construction Services, Inc., for the construction of a new Fire Station No. 2 at 150 East Fulton Street, Columbus, Ohio 43215.
Current Fire Station 2 at 150 E. Fulton Street opened in 1962. Until recently, both Fire Stations 2 and 3 were co-located at 150 East Fulton Street. On June 23, 2015 New Fire Station 3 was dedicated at 222 Greenlawn Avenue and 2 Fire Station 2 was officially closed. This new Fire Station 2 will be constructed on the existing site following demolition of the current structure at 150 East Fulton Street. Upon the complete rebuild of Fire Station 2, the fire apparatus associated with this station (Engine, Medic, Ladder, and Battalion Chief) will return from the Greenlawn location (FS3). This legislation authorizes the construction of the replacement Fire Station.
This contract will include demolition of the current Fire Station to prepare the site for the new construction. The new station has been designed with three bays to accommodate the apparatus associated equipment. This new Fire Stations will allow the Division of Fire to better serve the southern portions of downtown as well as various neighborhoods south of the city center.
The facility has been designed to a LEED Silver standard, with a number of energy efficient systems such as lighting, plumbing fixtures that minimize water use, HVAC equipment, a highly insulated roof with a reflective surface, high R value building insulation, and energy efficient windows. These LEED elements should significantly reduce the annual operational costs of the building.
The Department of Finance and Management, Office of Construction Management, solicited bids for the Fire Station 2 Demolition and Construction Project. The project was formally advertised via Vendor Services.
On August 27, 2015 the city received five (5) bids (0 FBE, 0 MBE) as follows:
Altman $8,720,500.00
Gutknecht Construction $8,893,500.00
Robertson Construction Services, Inc. $8,914,000.00
Thomas and Marker Construction Company $8,979,000.00
Setterlin Construction $9,138,500.00
The Office of Construction Management recommends the bid award be made to the lowest responsive, most responsible, and best bidder, Robertson Construction Services, Inc. After bids were opened Altman asked to withdraw their bid due to a clerical error. The Gutknecht Construction was deemed non-responsive as they did not properly acknowledge the addenda that had been issued during the bidding process.
Emergency action is requested to ensure the demolition and construction process for the new fire station can begin as soon as possible.
Robertson Construction Services, Inc. Contract Compliance No. 31-1502538, expiration date August 5, 2017.
FISCAL IMPACT: This ordinance authorizes an expenditure of $8,914,000.00 from the Safety Voted Bond fund for construction of Fire Station 2 with Robertson Construction. Funds in the amount of $5,320,253.87 are available for this project in the Safety Voted Bond Fund, Fire Station No. 2 Fulton Ave. This ordinance will also amend the 2015 Capital Improvement Budget and transfer funds between projects in the Safety Bond Fund. There is no impact on the General Fund for this ordinance.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer $3,593,746.13 between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract with Robertson Construction Services, Inc., for the construction of a new Fire Station; to authorize the expenditure of $8,914,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($8,914,000.00)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management needs to enter into a contract for the construction of a new Fire Station 2, and
WHEREAS, bids were received by the Office of Construction Management for the demolition and construction of Fire Station 2, and
WHEREAS, Robertson Construction Services, Inc., is the lowest, responsive, most responsible, and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with Robertson Construction Services, Inc. to ensure the construction begins as soon as possible to meet the operational needs of the Division of Fire, thereby protecting the public health, property, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget, authorized by Ordinance No. 0557-2015, be amended to provide sufficient authority in the appropriate project as follows:
Fund / Project / Project Name /Funding Source/ Current / Revised / Amended Amount
Fund 701
320001-100009/ 800 MHz Digital Migration/ Voted 2013/ $9,500,000 /$8,955,152/ ($544,848)
340101-100004/ Fire Apparatus Replacement - Engines/ Voted 2013/ $1,650,000/ ($1,650,000)
320017-100002/ Police & Fire 911 Communications Center/ Voted Carryover/ $167,198/ $0/ ($167,198)
330033-100000/ Police Property & Crime Lab/ Voted Carryover/ $0 /$13,620/ $13,620
330033-100000/ Police Property & Crime Lab/ Voted Carryover/ $13,620 / $0/ ($13,620)
340103-100114/ Fire Facility Renovation - Station 16/ Voted Carryover/ $97,731/ $0/ ($97,731)
330021-100004/ McKinley Ave Academy/ Voted Carryover/ $0/ $15,632/ $15,632
330021-100004/ McKinley Ave Academy/ Voted Carryover/ $15,632/ $0/ ($15,632)
330036-100000/ Police Equipment/ Voted Carryover/ $136,924/ $136,923/ ($.50)
330036-100000/ Police Equipment/ Voted Carryover/ $136,923/ $136,919/ ($4)
340101-100000/ Fire Apparatus Replacement/ Voted Carryover/ $340,402/ $340,401/ ($1)
340116-100001/ Self Contained Breathing / Voted Carryover/ $2,048,330/ $1,986,116/ ($62,214)
340103-100000/ Fire Facility Renovation/ Voted Carryover/ $852,112/ $798,906/ ($53,206)
340103-100000/ Fire Facility Renovation/ Voted 2013/ $1,447,500/ $1,406,151/ ($41,349)
340103-100000/ Fire Facility Renovation/ Voted 2013/ $1,406,151/ $534,972/ ($871,179)
330021-100000/ Police Facility Renovation/ Voted Carryover/ $551,435/ $518,935/ ($32,500)
330021-100000/ Police Facility Renovation/ Voted 2013/ $1,572,500/ $1,389,584/ ($182,916)
310003-100000/ Safety Cameras/ Voted Carryover/ $71,729/ $198,276/ $126,547
310003-100000/ Safety Cameras/ Voted Carryover/ $198,276/ $26,956/ ($171,320)
340130-100000/Fire Station #2/Voted Carryover/ $3,199,254/ $3,726,973/ $527,719
340130-100000/Fire Station #2/Voted 2013/ $2,271,000/ $5,337,027/ $3,066,027
SECTION 2. That the City Auditor is hereby authorized to transfer and appropriate said funds in SECTION 1 to the Safety Voted Bond Fund, Fund 701 as follows:
Fund 701
From:
Project / Project Name / O.L. 01-03 Codes / OCA / Amount
320001-100009/ 800 MHz Digital Migration/ 06-6620 / 710109/ $544,848.48
340101-100004/ Fire Apparatus Replacement - Engines/ 06-6620 / 710104 / $1,650,000.00
320017-100002/ P&F 911 Communications Center/ 06-6620 / 701702/ $167,197.57
330033-100000/ Police Property & Crime Lab/ 06-6620 / 701033/ $13,620.00
340103-100114/ Fire Facility Renovation - Station 16/ 06-6620 / 713114/ $97,731.40
330021-100004/ McKinley Ave Academy/ 06-6620 / 712104/ $15,631.66
330036-100000/ Police Equipment/ 06-6620 / 701036/ $4.00
340103-100001/Additional Fire Facility/ 06-6620 / 711031/ $0.01
340101-100000/ Fire Apparatus Replacement/ 06-6620 / 711010/ $.64
340116-100001/ Self Contained Breathing / 06-6620 / 711601/ $62,214.17
340103-100000/ Fire Facility Renovation/ 06-6620 /711103/ $871,178.64
310003-100000/ Safety Cameras/ 06-6620 /701003/ $171,319.56
To:
Project / Project Name / O.L. 01-03 Codes / OCA / Amount
340130-100000 / Fire Station No. 2 / 06-6620 / 701130 / $3,593,746.13
SECTION 3. That the Director of Finance and Management is hereby authorized to enter into a contract with Robertson Construction Services, Inc., for the construction of Fire Station 2.
SECTION 4. That for the purpose of paying the cost of this contract, the sum of $8,914,000.00, or so much thereof as may be needed, is hereby authorized to be expended from the Safety Voted Bond Fund as follows:
Fund / Project Number / Project Name / O.L. 01-03 Codes / OCA / Amount
701/ 340130-100000 / Fire Station No. 2 / 06-6620 / 701130 / $8,914,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.