Explanation
1. BACKGROUND
The Division of Traffic Management utilizes pavement marking materials, sign manufacturing materials, school flashers and various traffic signal commodities throughout the city. The division can capitalize these expenses. These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus. The Purchasing Office will or has completed bidding or have established universal term contracts (UTC) for the purchase of these commodities. Universal Term Contracts for strain poles, pedestal poles and vehicular traffic signals are in the process of being completed. It has been determined it is in the best interest of the city to purchase school flashers through the ODOT Contract 063-16.
This ordinance authorizes purchases of commodities for the Division of Traffic Management to ensure traffic safety throughout the City of Columbus:
Pavement Marking Commodities:
- Swarco (FL005905): Thermoplastic Materials: $200,000.00
- Flint Trading (FL006256): Preformed Thermoplastic Material: $70,000.00
- Glass Beads (To be secured through informal bid process): $20,000.00
Sign Upgrade Commodities:
- 3M Company (FL005916): Reflective Sheeting: $100,000.00
- US Standard Sign (FL005184): Aluminum Sign Blanks: $30,000.00
- Allmac Signs (FL005192): Aluminum Sign Blanks: $70,000.00
School Flasher Commodities:
- To be purchased through ODOT Contract 063-16: $40,000.00
- General Supply & Services Inc. (BI006650): Poles: $10,000.00
Rectangular Rapid Flashing Beacons:
- Bidding Not Completed (RP036741): $90,000.00
Traffic Signal Commodities:
- Baldwin & Sours (FL005336): Pedestrian Signals $60,000.00
- Path Master (FL005334): Pedestrian Signals $50,000.00
- Bids Under Review (BI006659): Traffic Strain Poles: $90,000.00
- To Be Bid: Vehicular Traffic Signals: $270,000.00
- Path Master (BI006663): Pedestal Poles: $50,000.00
- Wesco Distribution (SA005938): PVC Conduit & Fittings: $20,000.00
- Benjamin Steel Co. (FL006350): Steel Products: $20,000.00
The total cost of the commodities needed is $1,190,000.00
2. CONTRACT COMPLIANCE
|
Vendor |
Compliance Number |
Exp. Date |
|
Baldwin & Sours, Inc. |
311104513 |
6/03/2016 |
|
Path Master, Inc. |
341233777 |
4/15/2016 |
|
Swarco Industries, Inc. |
330169259 |
|
|
Flint Trading, Inc. |
561736552 |
6/12/2016 |
|
3M Company |
410417775 |
|
|
Allmac Signs |
261316575 |
12/10/2016 |
|
US Standard Sign |
363859000 |
|
|
General Supply & Services |
205021902 |
6/22/2017 |
|
Benjamin Steel Co. Inc. |
310853024 |
6/16/2017 |
3. FISCAL IMPACT:
Funding for these commodities is available within the Streets and Highways G.O. Bonds Fund.
4. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Finance and Management Director to establish purchase orders and contracts with multiple vendors for the purchase of commodities, supplies and materials for pavement marking materials, sign manufacturing materials, school flashers and various traffic signal commodities for the Division of Traffic Management; to authorize the expenditure of $1,190,000.00 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($1,190,000.00)
Body
WHEREAS, the Division of Traffic Management utilizes pavement marking materials, traffic signs and traffic signals throughout the city; and
WHEREAS, these items can be capitalized and can be purchased per the terms and conditions of existing citywide universal term contracts established by the Purchasing Office or through informal or formal bidding that has occurred; and
WHEREAS, this ordinance authorizes the purchase of the Division of Traffic Management’s anticipated needs for 2015; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to issue purchase orders to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
704 / 590105-100087 / Pedestrian Safety Improvement - Pedestrian Safety Commodities (Voted) / $42,600.00 / (42,600.00) / $0.00
704 / 540007-100003 / Traffic Signal Installations - Signal Co (Voted) / $950,000.00 / ($50,000.00) / $900,000.00
704 / 540007-100008 / Rectangular Rapid Flashing Beacons / $0.00 / $92,600.00 / $92,600.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways Bond Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100087 / Pedestrian Safety Commodities / 06-6600 / 750587 / ($42,600.00)
704/ 540007-100003 / Traffic Signal Installations - Signal Co / 06-6600 / 740703 / ($50,000.00)
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100008 / Rectangular Rapid Flashing Beacons / 06-6600 / 740708 / $92,600.00
SECTION 3. That the Finance and Management Director be and hereby is authorized to establish purchase orders totaling $1,190,000.00 per the terms and conditions of existing citywide universal term contracts or per the terms of informal or formal bidding for pavement marking materials, sign upgrades and traffic commodities and accessories as follows:
704 / 540013-100000 - Permanent Pavement Markings
Pavement Marking Commodities:
- Swarco (FL005905): Thermoplastic Materials: $200,000.00
- Flint Trading (FL006256): Preformed Thermoplastic Material: $70,000.00
- Glass Beads (To be secured through informal bid process): $20,000.00
704 / 540008 - 100001 Sign Upgrading/Streetname Signs - Co
Sign Upgrade Commodities:
- 3M Company (FL005916): Reflective Sheeting: $100,000.00
- US Standard Sign (FL005184): Aluminum Sign Blanks: $30,000.00
- Allmac Signs (FL005192): Aluminum Sign Blanks: $70,000.00
704 / 540005-100001 / School Flashers
School Flasher Commodities:
- To be purchased through ODOT Contract 063-16: $40,000.00
- General Supply & Services Inc. (BI006650): Poles: $10,000.00
704 / 590105-100074 / Rectangular Rapid Flashing Beacons
Rectangular Rapid Flashing Beacons:
- Bidding Not Completed (RP036741): $90,000.00
704 / 540007-100003 Traffic Signal Installations - Signal Co
Traffic Signal Commodities:
- Baldwin & Sours (FL005336): Pedestrian Signals $60,000.00
- Path Master (FL005334): Pedestrian Signals $50,000.00
- Bids Under Review (BI006659): Traffic Strain Poles: $90,000.00
- To Be Bid: Vehicular Traffic Signals: $270,000.00
- Path Master (BI006663): Pedestal Poles: $50,000.00
- Wesco Distribution (SA005938): PVC Conduit & Fittings: $20,000.00
- Benjamin Steel Co. (FL006350): Steel Products: $20,000.00
SECTION 4. That the expenditure of $1,190,000.00 be and hereby is authorized from the Streets and Highways Bond Fund, Fund 704, Dept.-Div. 59-13,
Division of Planning and Operations
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 540013 - 100000 / Permanent Pavement Markings / 06-6631 / 591147 / $290,000.00
704 / 540008 - 100001 / Sign Upgrading/Streetname Signs - Co / 06-6631 / 740801 / $200,000.00
704 / 540005 - 100001 / School Flashers / 06-6622 / 740501 / $50,000.00
704 / 540007-100008 / Rectangular Rapid Flashing Beacons / 06-6622 / 740708 / $90,000.00
704 / 540007 - 100003 / Traffic Signal Installations - Signal Co / 06-6622 / 740703 / $560,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.