Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification of an existing contract, EL016288, with the Paul Peterson Company for traffic control services. The Division of Power maintains the freeway lighting within the City of Columbus and requires traffic control services to provide single lane closures on the median lanes in both directions on the freeway system to allow for City employees to replace lighting equipment. The contract language allowed for options to renew for two (2) additional years on a year to year basis, availability of funds, and the approval of Columbus City Council.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds to be expended: The amount of additional funds needed for Modification #1 is $60,000.00. The total cost of the original contract and this modification is $100,000.00.
2. Reasons additional goods/services could not be foreseen: This is a planned modification to provide funding for services needed through May 31, 2016.
3. Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible and best bid received and opened on April 30, 2014, SA005366. This contract will extend the contract for services through May 2016 Columbus City Council. This is the first of two renewal options allowed by contract language. The contract allows for two (2) renewal options on a year to year basis upon mutual agreement by both parties, available funds, and approval by Columbus City Council.
4. How cost of modification was determined: The cost is based upon the estimated needs at the rates in the existing contract.
Supplier: Paul Peterson Company, CC# 310868875, Expiration: 6/11/16. This supplier does not hold MBE/FBE status.
Emergency action is requested in order that services may continue without interruption for services and that reimbursement for said service may be made in a timely manner.
FISCAL IMPACT: There is sufficient budget authority in Object Level One 03 within the Electricity Operating Fund for this expenditure. $30,600.00 was expended in 2013 and $76,506.00 was expended in 2014 for this service.
Title
To authorize the Director of Public Utilities to execute a planned modification of an existing contract with the Paul Peterson Company to obtain traffic control services for the Division of Power; and to authorize the expenditure of $60,000.00 from the Electricity Operating Fund; and to declare an emergency. ($60,000.00)
Body
WHEREAS, the Division of Power maintains freeway lighting within the City of Columbus and requires traffic control services for lane closures on the freeway system while City employees replace lighting equipment; and
WHEREAS, Contract EL016288 was authorized by Ordinance No. 1329-2014, as passed by Columbus City Council on July 14, 2014, for purposes of authorizing the Director of Public Utilities to enter into a contract for traffic control services with the Paul Peterson Company for the Division of Power; and
WHEREAS, it is necessary to modify the subject contract in order to provide additional funding for traffic control services; and
WHEREAS, emergency action is requested in order that services may continue without interruption and payments for services may be made on a timely basis; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power, in that it is immediately necessary to appropriate $60,000.00 and modify an agreement with Paul Peterson to obtain traffic control services for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to execute a planned modification, to modify and increase an existing contract with Paul Peterson Company, 950 Dublin Road, Columbus, OH 43216, EL016288, by an amount of $60,000.00 for traffic control services for the Division of Power and extend the expiration date to May 31, 2016. Total amount of modification #1 is ADD $60,000.00. Total contract amount including all modifications is $100,000.00.
SECTION 2. That this contract modification is in compliance with the relevant provisions of City Columbus City Code Chapter 329 relating to contract modifications.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That to pay the cost of the aforesaid contract modification, the expenditure of $60,000.00, or so much thereof as may be needed, is hereby authorized from the Division of Power and Water, Division No. 60-07, Electricity Operating Fund No. 550, OCA Code 606723, Object Level Three 3336.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage, if the Mayor neither approves nor vetoes the same.