Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract modification with Parsons Brinkerhoff in the amount of up to $785,723.44 for the Arterial Street Rehabilitation Hamilton Road from SR 161 to Morse Road - Phase A project.
This project is the first of multiple phases of improvements to the N. Hamilton Road corridor from Morse Road to SR-161 and intersecting arterial roadways, Morse Road and Dublin-Granville, geared toward increasing vehicular capacity, extending bikeway facilities, and completing gaps in the pedestrian system. This modification is a planned modification in the amount of $785,723.44. This amount is the difference between the original proposal design fee of $1,725,334.43 plus the design contingency of $60,389.01 (totaling $1,785,723.44) and the original contract amount of $1,000,000.00 authorized under Ordinance 1824-2014.
The City of Gahanna is contributing $165,000.00 for this modification and this amount has been legislated by the City of Gahanna. Ordinance 1930-2015 authorized the Director of Public Service to enter into various agreements with the City of Gahanna for this project, to accept an initial deposit from Gahanna, execute agreement modifications to accept additional deposits as necessary, and return any unused balance to Gahanna upon completion of the construction as necessary.
Original contract amount: $1,000,000.00 (Ordinance 1824-2014, EL016820)
Modification number 1: $620,723.44 (City of Columbus Funds)
Modification number 1: $165,000.00 (City of Gahanna Funds)
Total amount of contract including modification: $1,785,723.44.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Parsons Brinckerhoff, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Parsons Brinckerhoff, Inc. is 11-1531569 and expires 3/27/16.
3. FISCAL IMPACT
Funds in the amount of $620,723.44 are available for this project in the Streets and Highways Bond Fund, Fund 704. Funds in the amount of $165,000.00 will be contributed by the City of Gahanna and will be deposited into the Highways Improvement (Non-Bond) Fund, Fund 766. The Auditor’s Office approved the use of the ordinance Gahanna passed stating funding would be contributed until the funding is received from Gahanna. The following AR was established for the receipt of the promised Gahanna funds: AR591052/001, Fund 766, OCA 761354. Gahanna is to deposit $150,000.00 in 2015 and the balance of $15,000.00 in early 2016.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2015 Capital Improvements Budget; to authorize the Director of Public Service to modify a professional engineering service contract with Parsons Brinckerhoff, Inc. for engineering, technical, and surveying services in connection with the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project; to appropriate the sum of $165,000.00 from the unappropriated balance of the Streets and Highways Improvement (Non-Bond) Fund; to authorize the expenditure of up to $620,723.44 from the Streets and Highways Bonds Fund and up to $165,000.00 from the Highways Improvement (Non-Bond) Fund; and to declare an emergency. ($785,723.44)
Body
WHEREAS, there is a need to modify a professional engineering services contract for the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into a contract modification with Parsons Brinckerhoff, Inc. for the provision of engineering and design services described above in the amount of up to $785,723.44; and
WHEREAS, this was a planned modification due to the entire contract not being authorized under the original legislation; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize this contract modification so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget authorized by ordinance 0557-2015 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
766 / 530103-100054 / Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A (Voted Carryover) / $0.00 / $165,000.00 / $165,000.00 (to match cash)
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a contract modification with Parsons Brinckerhoff, Inc. for the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project for engineering and design services in an amount of up to $785,723.44.
SECTION 3. That the sum of $165,000.00 be and is hereby appropriated from the unappropriated balance of the Streets and Highways Improvement (Non-Bond) Fund 766, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 1, 2015, on behalf of the Department of Public Service, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530103-100054 / Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A / 06-6600 / 761354 / $165,000.00
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $785,723.44 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund, Fund No. 704, and from and the Highways Improvement (Non-Bond) Fund, Fund No. 766, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100054 / Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A / 06-6682 / 710354 / $620,723.44
766 / 530103-100054 / Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A / 06-6682 / 761354 / $165,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.