Explanation
Background: This ordinance will establish an Auditor's Certificate and authorize expenditures for the purchase of golf course equipment for the Recreation and Parks Department. The new equipment will replace aging equipment in need of replacement as outlined within this ordinance.
These purchases will be made through the City of Columbus Purchasing Office. All bids have been obtained and the resulting contracts will be awarded according to the provisions of City Codes Chapter 329. This legislation will set up all of the funding required to enter into contracts with the vendors on an as-needed basis. All equipment has been bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management. Competitive bids were solicited and opened by the Purchasing Office. The bid results and associated specifications are currently being reviewed.
The equipment list below outlines the purchases expected to be made as soon as possible as a result of this ordinance.
● One (1) - Tow Behind Debris Blower (Buffalo Turbine Model BT-MEGA or equal) for Champions Golf Course; replaces Brass Tag 23479; requisition RP036540; solicitation SO051191. Bids were opened on October 5, 2015, and an award will be made as soon as bids are reviewed and specifications are confirmed with vendors.
● One (1) - Utility Vehicle (Toro Workman MDX Model 07273 or equal) for Airport Golf Course; replaces Brass Tag 20069; requisition RP036546; solicitation SO051192. Bids were opened on October 5, 2015, and an award will be made as soon as bids are reviewed and specifications are confirmed with vendors.
● One (1) - Turf Aerator with ¾ inch Open Spoon Tines (Toro 687 Aerator Model 44860 and Tines Model 108-9298 or equal) for Airport Golf Course; replaces Brass Tag 3776; requisition RP036538; solicitation SO051188. Bids were opened on October 5, 2015 and an award will be made as soon as bids are reviewed and specifications are confirmed with vendors.
Emergency Justification: Emergency action is requested in order have the new equipment available as soon as possible, thus allowing aging equipment to be replaced. In order to allow these equipment replacements to happen as efficiently as possible, it is necessary to authorize this expenditure and have the required funding in place when the bidding has been finalized. Furthermore, bidders are only required to hold their quoted prices for 45 days and this will ensure the funding is in place to meet this deadline.
Fiscal Impact: $35,000.00 is required and budgeted in the Voted Parks and Recreation Bond Fund 712 to meet the financial obligations of these expenditures.
Title
To authorize the Director of Finance and Management to enter into various contracts for the purchase of golf course equipment for the Recreation and Parks Department; to authorize the expenditure of $35,000.00 from the Recreation and Parks Voted Bond Fund; to establish an Auditor's certificate in the amount of $35,000.00 for the purchases outlined in this legislation; to amend the 2015 Capital Improvement Budget; and to declare an emergency. ($35,000.00)
Body
WHEREAS, the Purchasing Office has solicited competitive bids to acquire various golf course equipment for the Recreation and Parks Department in accordance with City Codes Chapter 329; and
WHEREAS, brass tags for equipment to be replaced have been submitted to the Division of Fleet Management and all specifications for equipment to be purchased and brass tags have been approved by the Division of Fleet Management prior to acquisition;
WHEREAS, funding is available for these purchases from unallocated balances within the Voted Recreation and Parks Bond Fund 712; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contracts for golf course equipment needed to replace aging equipment as soon as possible and thereby preserving the public health, peace property, safety, and welfare;
NOW, THEREFORE BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contracts for the purchase of golf course equipment on behalf of the Recreation and Parks Department in accordance with the provisions of City Codes Chapter 329.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this and future legislation.
CURRENT:
Fund 712; 510429-100001; Golf Equipment Replacement; $0 (Voted Carryover)
Cancellation of AC035556 to 510429-100001; Golf Equipment Replacement; $138,973 (Voted Carryover)
AMENDED TO:
Fund 712; 510429-100001; Golf Equipment Replacement; $138,973 (Voted Carryover)
SECTION 6. For the purpose stated in Section 1, the expenditure of $35,000.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund No. 712 as follows:
Project OCA Code Object Level 3 Amount
510429-100001 (Golf Equipment Replacement) 753901 6651 $35,000.00
SECTION 7. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, responsive, responsible and best bidder(s) to the Director of Recreation and Parks and/or the Director of Finance and Management as per the terms of Columbus City Codes Chapter 329.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.