Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to establish year two (2) of a three (3) year contract agreement with SHI International Corporation, for Dell Change Auditor software subscription renewal. The original contract (via SA005601 authorized by Ord. 2483-2014 passed on November 24, 2014) allowed for the agreement to be annually extended for two (2) additional years subject to mutual agreement and approval of proper City authorities. This ordinance represents the first of two allowable annual extensions. DoT uses Dell software to audit changes in the City’s technology environment, ensuring that the environment is secure. The proposed agreement will provide software subscriptions for the period January 1, 2016 through December 31, 2016, at a cost of $46,316.49.
FISCAL IMPACT:
In 2014 the Department of Technology expended $49,735.34 respectively for Dell software subscription renewal. The cost for this contract for Dell software subscription renewal is $46,316.49, bringing the aggregate contract total amount to $96,051.83. This expenditure is budgeted and available within the Department of Technology, Information Services Division, Internal Services Fund.
CONTRACT COMPLIANCE:
Vendor: SHI International Corporation C.C.#: 22 - 3009648 Expiration Date: 09/01/2017
Title
To authorize the Director of the Department of Technology to modify the contract with SHI International Corp (SHI) in order to establish year two of a three year contract for Dell Change Auditor software subscription renewal; and to authorize the expenditure of $46,316.49 from the Department of Technology, Information Services Division, Internal Services Fund. ($46,316.49)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify the contract with SHI International Corp. (SHI) in order to establish year two (2) of a three (3) year contract for Dell Change Auditor software subscription renewal to use in the City’s technology environment, ensuring that the environment is secure; and
WHEREAS, the original contract agreement (via SA005601 authorized by Ord. 2483-2014 passed on November 24, 2014) allowed for the agreement to be annually extended for two (2) additional years subject to mutual agreement and approval of proper City authorities. This ordinance represents the year two (2) of a three (3) year agreement; and
WHEREAS, the proposed agreement will provide software subscriptions for the period January 1, 2016 through December 31, 2016, at a cost of $46,316.49; and
WHEREAS, it is necessary for the Director of the Department of Technology to modify the contract with SHI International Corp in order to establish year two (2) of a three (3) year contract for Dell Change Auditor software subscription renewal, as not to impact the daily operation of the services provided; thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to modify the contract with SHI International Corp. in order to establish year two (2) of a three (3) year contract for Dell Change Auditor software subscription renewal. The proposed agreement will provide software subscriptions for the period January 1, 2016 through December 31, 2016, at a cost of $46,316.49.
SECTION 2: That the expenditure of $46,316.49 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Sub-Fund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $46,316.49
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.