Explanation
1. BACKGROUND
This legislation will authorize the Director of Public Service to return unused funds to Nationwide Realty Investors, Ltd (NRI) and the City of Columbus Department of Public Utilities Division of Sewerage and Drainage - Sanitary.
Ordinance 2747-2012 passed March 4, 2013, authorized the construction of the Roadway Improvements - Grandview Yard - Third Avenue Improvements - Phase 1 project utilizing funds from the City of Columbus Division of Sewerage and Drainage - Sanitary, NRI, and grant funds from the Ohio Public Works Commission.
The project was completed. Final accounting reconciliation determined the cash remaining in the grant, $819,424.96, is to be distributed between the original funding sources as follows: the City of Columbus Division of Sewerage and Drainage - Sanitary ($484,328.73) and NRI ($335,096.23).
A portion of NRI’s deposit ($0.34) remains in Fund 766 and is to be returned.
2. FISCAL IMPACT
Funds in the amount of $819,424.96 remain in the grant account and are available for distribution. Funds in the amount of $0.34 remain in Fund 766 Project 530161-100138 and are available for distribution. No additional funds are necessary.
3. EMERGENCY DESIGNATION
Emergency action is requested for proper accounting practices and to allow the refunds to be made as quickly as possible.
Title
To authorize the City Auditor to appropriate funds within the State Issue II Street Projects Fund and within the Street and Highway Improvement (Non-Bond) Fund; to authorize the City Auditor to transfer cash and appropriation within the State Issue II Street Projects Fund; to authorize the City Auditor to transfer cash and appropriation between projects to reimburse unused grant funds to City departments; to authorize the City Auditor to appropriate and expend funds to repay Nationwide Realty Investors, Ltd for unused funds in connection with the Roadway Improvements - Grandview Yard - Third Avenue Improvements - Phase 1; and to declare an emergency. ($819,425.30)
Body
WHEREAS, the City of Columbus Department of Public Service completed the Roadway Improvements - Grandview Yard - Third Avenue Improvements - Phase 1 project; and
WHEREAS, the City of Columbus Division of Sewerage and Drainage - Sanitary, Nationwide Realty Investors, Ltd, and the Ohio Public Works Commission contributed funds for the project; and
WHEREAS, there is a remaining cash balance in the grant fund; and
WHEREAS, the remaining cash balance is to be distributed within and between the original contributors; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the distribution of remaining funds in order to provide for proper accounting paractices and to allow refunds to be made as quickly as possible, thereby preserving the public health, peace, property, safety, and welfare; now, therfore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized to appropriate funds as follows:
Fund / Project/Grant # / Project/Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 591224-100000 / Third Avenue Bridge-CC01P / 06-6600/ 591224 / $511,987.05
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation as follows:
From:
Fund / Grant # / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 591224-100000 / Third Avenue Bridge-CC01P / 06-6600 / 591224 / $819,424.96
To:
Fund / Grant # / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 591224-100000 / Third Avenue Bridge-CC01P /10-5501 /591224 / $819,424.96
SECTION 3. That the City Auditor be and is hereby authorized to transfer cash and appropriation between projects as follows:
From:
Fund Grant # / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 591224-100000 / Third Avenue Bridge-CC01P / 10-5501 / 591224 / $484,328.73
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
655 / 591224-100000 / Third Avenue Bridge-CC01P / 80-0886 / 651224 / $484,328.73
SECTION 4. That the City Auditor be and is hereby authorized to transfer cash and appropriation between projects as follows:
From:
Fund / Grant # / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 591224-100000 / Third Avenue Bridge-CC01P / 10-5501 / 591224 / $335,096.23
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161-100138 / Roadway Improvements-Grandview Yard-3rd Ave Imps Phase 1 / 80-0886 / 761138 / $335,096.23
SECTION 5. That the City Auditor be and is hereby authorized to appropriate and expend funds to repay Nationwide Realty Investors, Ltd for unused funds in connection with the Roadway Improvements - Grandview Yard - Third Avenue Improvements - Phase 1 project as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161-100138 / Roadway Improvements-Grandview Yard-3rd Ave Imps Phase 1 / 05-5910 / 761138 / $335,096.57
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance hereby is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.