Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Gutknecht Construction Co. for renovations to the King Arts Complex. These much needed renovations will include heating and cooling upgrades in the gallery, board room and offices; electrical service and lighting upgrades and replacement; renovations to the first floor restroom; and new flooring. The upgrades will also reduce utility costs by improving system efficiencies. An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed by the start of programing in 2016.
The costs for this project will be $714,500.00 with a contingency of $105,500.00 for a total of $820,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on August 27, 2015 and received by the Recreation and Parks Department on September 24, 2015. Bids were received from the following companies:
Company Status Amount
Gutknecht Construction (MAJ) $714,500
Quandel (MAJ) $717,800
Altman Construction (MAJ) $799,900
RW Setterlin (MAJ) $810,800
After reviewing the proposals that were submitted, it was determined that Gutknecht Construction Co. was the lowest and most responsive bidder.
Gutknecht Construction and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Party:
Gutknecht Construction Company
2280 Citygate Drive
Columbus, OH 43219
Jamie Weisent 614-532-5410
CC#31-0935568
Exp Date: 6/18/2017
Columbus Employees: 30+
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed by the start of programing in 2016.
Fiscal Impact: $820,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Gutknecht Construction for the King Arts Complex Renovation 2015 project; to authorize the expenditure of $714,500.00 with a contingency of $105,500.00 for a total of $820,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($820,000.00)
Body
WHEREAS, it is necessary Director of Recreation and Parks to enter into contract with Gutknecht Construction for the King Arts Complex Renovation 2015 Project; and
WHEREAS, it is necessary to authorize the expenditure of $714,500.00 with a contingency of $105,500.00 for a total of $820,000.00 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into an agreement so that work on the Project can be completed by the start of programming in 2016, thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Gutknecht Construction for the King Arts Complex Renovation 2015 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $714,500 plus a contingency of $105,500.00, for a total of $820,000.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510035-100022 (King Arts Complex Improvements) 723522 6621 $820,000.00
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.