Explanation
BACKGROUND: Columbus Public Health has been awarded funds from the Ohio Development Services Agency for a project titled Eliminating Redundancies and Closing Gaps in Linking Patients to Care. This ordinance is necessary to accept and appropriate funds in the amount of $22,000.00 for this grant award for the grant period of September 3, 2015 through September 3, 2016.
Columbus Public Health’s Ryan White program seeks to improve their processes in service to their workforce and consumers. The Ohio Development Services Agency has awarded funding for public sector businesses to undertake process improvement projects using the Lean methodology. Columbus Public Health will implement a quality improvement project entitled, “Increasing Process Rigor, Eliminating Redundancies, and Closing Gaps in Linking Patients to Care.”
As the HIV System of Care has evolved and become more complex, the process of linking a new consumer to medical case management has become significantly more complex. This complexity has resulted in inefficiencies, duplicate work, and lack of clarity around the process/roles/responsibilities for consumers, staff, and leaders. Working with a LEANOhio approved consultant, the Ryan White program will seek to have an efficient process for consumers and staff.
This ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible to begin work on the grant deliverables. Up to date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: Funding for this grant will be provided by the by the Ohio Development Services Agency. An in-kind contribution of $2,450.00 is required for this grant and will be satisfied by utilizing the salary of an existing employee.
Title
To authorize and direct the Board of Health to accept funds from the Ohio Development Services Agency in the amount of $22,000.00 to implement a quality improvement project to improve the Linkage to Care process for the Ryan White program; to authorize the appropriation of $22,000.00 to the Health Department in the Health Department Grants Fund, and to declare an emergency. ($22,000.00)
Body
WHEREAS, $22,000.00 in grant funds for a quality improvement project have been made available to Columbus Public Health through the Ohio Development Services Agency; and,
WHEREAS, it is necessary to accept and appropriate $22,000.00 in grant funding from the Ohio Development Services Agency for this project; and,
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible to begin the grant deliverables. Up to date financial posting promotes accurate accounting and financial management; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to accept this grant from the Ohio Development Services Agency due to the deliverable timeline, and to appropriate these funds to the Health Department for the immediate preservation of the public health, peace, property, safety, and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to accept a grant award of $22,000.00 from the Ohio Development Services Agency for the period of September 3, 2015 through September 3, 2016, to implement a quality improvement project to improve the Linkage to Care process for the Ryan White program.
SECTION 2. That from the unappropriated monies in the Health Department Grants Fund, Fund No. 251, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the grant period, the sum of $22,000.00 is appropriated upon receipt of an executed grant agreement and any eligible interest earned during the grant period is hereby appropriated to the Health Department, in Fund 251, Division No. 50-01, Grant No. - to be determined by Auditor, OCA - to be determined by Auditor as follows:
Obj. Level 01: 01 Amount $1,500.00
Obj. Level 01: 02 Amount $ 3,000.00
Obj. Level 01: 03 Amount $17,500.00
SECTION 3. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused city match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.