Explanation
This ordinance authorizes the Department of Finance and Management, Fleet Management Division, to modify and extend its existing contract with Gresham, Smith and Partners for implementation of an Environmental Management System (EMS). The original contract EL014835 was established pursuant to ordinance 0777-2013.
The Fleet Management Division is continuing its efforts to manage the city’s fueling infrastructure and bring fuel sites up to environmental compliance standards. The division is also working to enhance its operational awareness and compliance with environmental regulations and to apply these new procedures at fleet maintenance facilities, city fuel sites, stationary generator locations and other support locations across the city. Since the beginning of this initiative, Gresham, Smith and Partners (GS&P) has been assisting the division with environmental compliance support in areas of inspections, auditing, training, program development and implementation as well as continued development of Finance’s Environmental Management System (EMS).
Fiscal Impact: Currently $406,357.00 is available in the Fleet Management Division’s capital budget for this work but due to multiple ongoing capital funded projects we are only requesting an additional $200,000.00 at this time. Another modification may be requested with a future ordinance as funds are needed.
Principal Parties:
GS&P/OH, Inc. (Gresham, Smith and Partners)
Contract compliance number 62-1736493, expires 1/10/16
Emergency action is requested in order to expedite the development of SPCC plans to ensure that the city is in compliance with environmental rules and regulations.
Title
To authorize the Finance and Management Director to modify and extend a contract, on behalf of the Fleet Management Division, with Gresham, Smith and Partners; to authorize the expenditure of $200,000.00 from the Fleet Management Capital Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, in the interest of mitigating environmental risks and remaining in compliance with environmental rules and regulations, the Department of Finance and Management, Fleet Management Division, has entered into Contract EL014835 with Gresham, Smith and Partners for services related to the execution of an environmental audit of city fuel and generator sites and the development of an environmental management system; and
WHEREAS, it is necessary to modify and extend Contract EL014835 in order to assist the division with environmental compliance support in the areas of inspections, auditing, training, program development and implementation as well as continued development of the Finance Department’s Environmental Management System (EMS); and
WHEREAS, Gresham, Smith and Partners has previously and successfully completed a similar project for the Department of Public Utilities; and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division in that it is immediately necessary to modify the existing contract with Gresham, Smith and Partners to ensure the City is in compliance with environmental rules and regulations, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to modify and extend a contract with Gresham, Smith and Partners to assist the division with environmental compliance support in the areas of inspections, auditing, training, program development and implementation as well as continued development of the Finance Department’s Environmental Management System (EMS).
SECTION 2. That the expenditure of $200,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
Subfund: 002
Capital Project: 550005 - 100000
Capital Project Name: Fuel Tank Management (Fleet Management unvoted)
OCA: 513050
Object Level 1: 06
Object Level 3: 6621
Amount: $200,000.00
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project, except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.