Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Thomas & Marker Construction Company for the restoration of the historically significant Richards House, which will be renamed the Gregory S. Lashutka Event Center, that is one of the oldest surviving residential structures in the area, dating back to the 1810’s. The project will expand the existing building to 5,492 square feet and create a facility that is suitable to be rented out by the Recreation and Parks Permits and Rental Services Section. The building will feature a smaller meeting room that will be available for use by the City and also can be rented to the public. In addition, there will be a larger event room that can be rented out as well as restrooms, food preparation, and a changing room to support the building's use. There will also be a small outdoor gathering space which will provide a wonderful views overlooking Griggs Reservoir.
The costs for this project will be $1,962,000.00 with a contingency of $196,200.00 for a total of $2,158,200.00.
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start this fall and continue over the winter.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on July 17, 2015 and received by the Recreation and Parks Department on August 18, 2015. Bids were received from the following companies:
Company Amount
Robertson (MAJ) $1,854,200*
Altman (MAJ) $1,960,000*
Thomas & Marker (MAJ) $1,962,000
Palmetto (MAJ) $2,090,677
RW Setterlin (MAJ) $2,220,000
Gutknecht (MAJ) $2,244,000
Elford (MAJ) $2,455,455
After reviewing the proposals that were submitted, it was determined that Thomas & Marker Construction Company was the most responsive, responsible and best bidder. Robertson Construction was deemed non-responsive based on City Code 329.20(h)(1) and 329.20(h)(5). Altman Construction was deemed non-responsive based on City Code 329.20(h)(5).
Thomas & Marker Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Thomas & Marker Construction Company
2011 Riverside Drive, Columbus, OH 43221
Robert Butler 614-754-8349
CC#34-4476858
Exp. Date: 1/30/16
Columbus Employees: 40+
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start this fall and continue over the winter.
Fiscal Impact: $2,158,200.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702, Recreation and Parks Permanent Improvement Fund 747, and the Public Utilities Water Works Enlargement Voted Bond Fund 606 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Thomas & Marker Construction Company for the Gregory S. Lashutka Event Center project; to authorize the expenditure of $1,962,000.00 with a contingency of $196,200.00 for a total of $2,158,200.00 from the Recreation and Parks Voted Bond Fund, Recreation and Parks Permanent Improvement Fund, and Public Utilities Water Works Enlargement Bond Fund; to authorize the City Auditor to appropriate $288,092.22 to the Recreation and Parks Permanent Improvement Fund; to authorize the City Auditor to transfer $70,586.18 within the Recreation and Parks Voted Bond Fund; to amend the 2015 Capital Improvement Budget; and to declare an emergency. ($2,158,200.00).
Body
WHEREAS, it is necessary Director of Recreation and Parks to enter into contract with Thomas & Marker Construction Company for the Gregory S. Lashutka Event Center Project; and
WHEREAS, it is necessary to authorize the expenditure of $1,962,000.00 with a contingency of $196,200.00 for a total of $2,158,200.00 from the Recreation and Parks Voted Bond Fund, Recreation and Parks Permanent Improvement Fund, and Public Utilities Water Works Enlargement Bond Fund; and
WHEREAS, it is necessary to authorize the City Auditor to appropriate $288,092.22 to the Recreation and Parks Permanent Improvement Fund; and
WHEREAS, it is necessary to authorize the City Auditor to transfer $70,586.18 within the Recreation and Parks Voted Bond Fund;
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into a contract with Thomas & Marker Construction so work on the Project can begin immediately, thereby preserving the public health, safety and welfare; NOW, THERFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Thomas & Marker Construction Company for the Gregory S. Lashutka Event Center project.
SECTION 2. That the expenditure of $1,962,000.00 with a contingency of $196,200.00, for a total of $2,158,200.00, is authorized from the Recreation and Parks Voted Bond Fund, Recreation and Parks Permanent Improvement Fund, and Public Utilities Water Works Enlargement Bond Fund.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to appropriate $288,092.22 to the Recreation and Parks Permanent Improvement Fund 747 as follows:
Project OCA Code Object Level 3 Amount
510025-100025 (West Olentangy Parkland Donations) 510925 6621 $288,092.22
SECTION 8. That the City Auditor is hereby authorized to transfer $70,586.18 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100000 (Facility Renovations - Misc.) 702035 6621 $70,586.18
TO:
Project OCA Code Object Level 3 Amount
510035-100191 (Griggs Dam Keepers House, Lashutka Event Center) 723591 6621 70,586.18
SECTION 9. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this and future legislation.
CURRENT:
Fund 702; 510035-100000; Facility Renovations - Misc.; $581,899 (SIT Supported)
Fund 702; 510035-100191; Griggs Dam Keepers House, Lashutka Event Center; $1,025,125 (SIT Supported)
Fund 747; 510025-100025; West Olentangy Parkland Donations; $333,689 (Permanent Improvements Carryover)
Deposits to Fund 747; 510025-100025; West Olentangy Parkland Donations; $28,800 (Permanent Improvements Carryover)
AMENDED TO:
Fund 702; 510035-100000; Facility Renovations - Misc.); $511,313 (SIT Supported)
Fund 702; 510035-100191; Griggs Dam Keepers House, Lashutka Event Center; $1,095,711 (SIT Supported)
Fund 747; 510025-100025; West Olentangy Parkland Donations; $362,489 (Permanent Improvements Carryover)
SECTION 10. For the purpose stated in Section 1, the expenditure of $2,158,200.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, Recreation and Parks Permanent Improvement Fund 747, and the Public Utilities Water Works Enlargement Voted Bond Fund 606 as follows:
Fund 702:
Project OCA Code Object Level 3 Amount
510035-100191 (Griggs Dam Keepers House, Lashutka Event Center) 723591 662 $1,095,711.18
Fund 747:
Project OCA Code Object Level 3 Amount
510025-100025 (West Olentangy Parkland Donations) 510925 6621 $362,488.82
Fund 606:
Project OCA Code Object Level 3 Amount
690416-100000 (Griggs Dam Tender’s House) 690416 6621 $700,000.00
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.