Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to establish purchase orders, on behalf of the Department of Technology (DoT), for the Divisions of Fleet Management and Transportation and the Department of Public Utilities (DPU) for the purchase of replacement desktop computers, computer related products and equipment in the amount of $101,782.61. These purchases will be made from a pre-established universal term contract (UTC), with Brown Enterprise Solutions, LLC./FL005969 (BPCMP01K)/Dell Computers, expiration date April 30, 2017 for $56,782.61 and Smart Solutions, LLC./FL005989 (BPCMP02E)/HP Computers, expiration date April 30, 2017 for $45,000.00.
The desktop computers, printers, servers and computer related products and equipment being replaced are outdated and/or obsolete. The computer equipment being replaced is used for the operation of applications that are vital to the daily operations of the City of Columbus. Replacement of these computers is crucial for continued efficiency, so that the City of Columbus can access applications critical to daily operations.
This ordinance will also authorize the transfer of appropriation between object level one codes (from OBL1-03 to OBL1- 02) within the Department of Technology, direct charge budget for the Department of Public Utilities to allow for sufficient appropriation to make the requested computer purchase on DPU's behalf.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from this supplier.
FISCAL IMPACT:
Previously this year, the DoT legislated $874,276.50 under ordinance 1657-2015 passed July 27, 2015 for the purchase of replacement desktop computers, computer related products and equipment, on behalf of various city agencies. Funds are identified and available in the Department of Technology's , Internal Services Fund, agency's direct charge budget for Fleet Management Division ($25,934.33), Division of Transportation ($30,848.28), and the Department of Public Utilities (DPU) ($45,000.00) for a total expenditure in the amount of $101,782.61. Also, this ordinance will authorize a transfer of appropriation between object level one codes (from OBL1-03 to OBL1- 02) within the Department of Technology, direct charge budget for the Department of Public Utilities in the amount of $45,000.00 to allow for sufficient appropriation to make the requested computer purchase.
CONTRACT COMPLIANCE:
Vendor 1: Brown Enterprise Solutions, LLC F.I.D#/C.C#: 90-0353698 Expiration: 1/31/2016
Vendor 2: Smart Solutions, LLC F.I.D#/C.C#: 34-1403269 Expiration: 7/24/2017
Title
To authorize the transfer of appropriation between object level one codes; to authorize the Director of Finance and Management, on behalf of the Department of Technology for various city agencies, to establish purchase orders for replacement desktop computers, computer related products and equipment from established universal term contracts (UTCs) with Brown Enterprise Solutions, LLC. and Smart Solutions, LLC; and to authorize the expenditure of $101,782.61 from the Department of Technology, Internal Services Fund; and to declare an emergency. ($101,782.61)
Body
WHEREAS, the desktop computers, printers, servers and computer related products and equipment used by various agencies within the City of Columbus are in need of replacement; thereby the replacement of these computers and computer related products and equipment will mitigate computer related performance problems and will ensure that the City of Columbus can continue to operate at peak efficiency; and
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish purchase orders, on behalf of the Department of Technology for various city agencies, for the purchase of replacement computers, computer related products and equipment utilizing an established universal term contracts (UTC) with Brown Enterprise Solutions, LLC./FL005969 (BPCMP01K)/Dell Computers, ,expiration date April 30, 2017, in the amount of $56,782.61; and Smart Solutions, LLC./FL005989 (BPCMP02E)/HP Computers, expiration date April 30, 2017 for $45,000.00 for a combined total of $101,782.61: and
WHEREAS, this ordinance authorizes the City Auditor to transfer appropriation totaling $45,000.00 between object level one codes from OBL1-03 to OBL1- 02) within the Department of Technology, direct charge budget for the Department of Public Utilities to allow for sufficient appropriation to make the requested computer purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management to establish purchase orders on behalf of the Department of Technology for various city agencies for replacement computers and related products for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish purchase orders, on behalf of the Department of Technology for various city agencies, for the purchase of replacement desktop computers, computer related products and equipment totaling $101,782.61 from established universal term contracts (UTCs) with Brown Enterprise Solutions, LLC./FL005969 (BPCMP01K)/Dell Computers, (expiration date April 30, 2017) in the amount of $56,782.61 and Smart Solutions, LLC./FL005989 (BPCMP02E)/HP Computers, expiration date April 30, 2017 for $45,000.00, for a total cost of $101,782.61.
SECTION 2. That the City Auditor is hereby authorized to transfer appropriation totaling $45,000.00 between object level one codes from OBL1-03 to OBL1- 02) within the Department of Technology, direct charge budget for the Department of Public Utilities to allow for sufficient appropriation to make the requested computer purchase; and
TRANSFER FROM:
Division: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| OBJ Level 1: 03| OBJ Level 3: 3336| Amount: $2,745.00|{DPU - Electricity}
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| OBJ Level 1: 03| OBJ Level 3: 3336| Amount: $17,460.00|{(DPU - Water}
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level 1: 03| OBJ Level 3: 3336| Amount: $19,575.00|{DPU - Sewer & Drains}
Division: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| OBJ Level 1: 03| OBJ Level 3: 3336| Amount: $5,220.00|{DPU - Stormwater}
TRANSFER TO:
Division: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| OBJ Level 1: 02| OBJ Level 03: 2193| Amount: $2,745.00|{DPU - Electricity}
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| OBJ Level 1: 02| OBJ Level 03: 2193| Amount: $17,460.00|{(DPU - Water}
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level 1: 02| OBJ Level 03: 2193| Amount: $19,575.00|{DPU - Sewer & Drains}
Division: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| OBJ Level 1: 02| OBJ Level 03: 2193| Amount: $5,220.00|{DPU - Stormwater}
SECTION 3. That the expenditure of $101,782.61 or so much thereof as may be necessary is hereby authorized to be expended from:
(DoT- Division of Transportation:Brown Enterprise Solutions, LLC./FL005969)/Dell Computers
Division: 47-01| Fund: 514| Subfund: 599| OCA Code: 514599| OBJ Level 1: 02| OBJ Level 03: 2193| Amount: $30,848.28
(DoT- Division of Fleet Management:Brown Enterprise Solutions, LLC./FL005969)/ Dell Computers
Division: 47-01| Fund: 514| Subfund: 513| OCA Code: 514013| OBJ Level 1: 02| OBJ Level 03: 2193| Amount: $25,934.33
(DoT-Department of Public Utilities/Smart Solutions, LLC./FL005989 )/HP Computers) - $45,000.00
Division: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| OBJ Level 1: 02| OBJ Level 03: 2193| Amount: $2,745.00|{DPU - Electricity}
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| OBJ Level 1: 02| OBJ Level 03: 2193| Amount: $17,460.00|{(DPU - Water}
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level 1: 02| OBJ Level 03: 2193| Amount: $19,575.00|{DPU - Sewer & Drains}
Division: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| OBJ Level 1: 02| OBJ Level 03: 2193| Amount: $5,220.00|{DPU - Stormwater}
SECTION 3. That the City Auditor is hereby authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.